Academic Program Specialist

The Medical Education Office within the UW School of Medicine & Public Health (UW SMPH) Office of Academic Affairs is looking for an Academic Program Specialist to support a hard-working team of faculty and staff providing academic and administrative expertise for the MD program. This position is responsible for providing critical program support that includes developing and implementing systems and processes of administrative support across the three phases of the medical curriculum, collating and/or maintaining accurate curricular and student data across platforms and organizing and assisting with various events and activities. The Academic Program Specialist will work collaboratively with an engaged team of educational coordinators, program and administrative directors, faculty leadership and students. This position must establish and maintain effective working relationships within the Medical Education Office, across the broader School and University, and with external partners, therefore, highly effective interpersonal and communication skills and the ability to demonstrate effective and professional problem-solving are essential qualities for success.

Primary tasks include:

Program support

• Collaborate with educational coordinators on the development and implementation of various phase activities.
• Oversee program components such as collecting, collating, formatting, tracking, archiving, and uploading materials, setting up and distributing surveys, and communicating with faculty, staff and students about requirements and deadlines.
• Participate in various evaluation processes to promote improvements in workflows.
• Manage classroom and teaching space needs within the Health Sciences Learning Center.
• Provide academic program support to additional programs as needed.

Student Worker supervision

• Hire, onboard, and train student workers.
• Supervise student workers and direct their daily work.
• Develop systems and materials that can facilitate easy transitions between student workers.

Fiscal Administration

• Assist in arranging travel and reimbursement for staff and faculty.
• Oversee Medical Education Office fiscal transactions, including holding a department purchasing card.

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Candidates who demonstrate the following knowledge, skills, and abilities, will be given first consideration

* Thorough attention to detail
* Flexibility and openness to change
* Resourcefulness and excellent time management skills
* Ability to take initiative
* Excellent verbal and written communication skills
* Ability to work well in a group

• Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews

• May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.

• Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events

• Coordinates program components and evaluates program effectiveness and provides recommendations for improvement

School of Medicine and Public Health, Medical Education Office, Medical Education Curriculum Management

The Office of Academic Affairs (OAA) in the School of Medicine and Public Health (SMPH), supports SMPH by overseeing all aspects of various health professions education programs: from admissions programs and curricular oversight to student services and multicultural initiatives across our statewide campus. It also is responsible for successfully meeting all national accreditation requirements as well as timely compliance with all health system, school, campus, and legislative policies and regulations. The OAA fosters a professional atmosphere to prepare health care providers and public health professionals at all stages of career development.

• Mission: Together, we are advancing health and health equity through remarkable service to patients and communities, outstanding education, and innovative research.
• Vision: Healthy people. Healthy communities.
• Values: Integrity and accountability, compassion; diversity, equity, and inclusion for all; and excellence.

https://www.med.wisc.edu/

The starting salary for the position is $54,000, but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer OR SMPH University Staff Benefits Flyer.

• 1+ years of administrative experience in higher educational or clinical settings
• Demonstrated experience in managing complex logistics, effective communication, and working within a team
• Demonstrated outstanding organizational and time management skills and the ability to meet deadlines
• Demonstrated experience with word processing and spreadsheet software

• Three years of administrative experience in higher educational or clinical settings
• Experience with educational program administration platforms and learning management systems
• Experience managing large datasets

Bachelor's degree preferred minimum

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents:

• Cover Letter
• Resume
• Etc.

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility If you are selected for this position you must provide proof of work authorization and eligibility to work.

Beth Miller, bmiller53@wisc.edu, 608-265-8696

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.