Administrative Assistant

STS Technical Services is hiring an Administrative Assistant to join our client's team in Mountain View, California. This role provides high-level administrative support, acting as an information and communication manager for the office while ensuring daily operations run smoothly.

If you are highly organized, detail-oriented, and experienced in supporting executives, this opportunity offers the chance to work in a professional, fast-paced environment where your contributions make an impact.

The Administrative Assistant will manage essential clerical functions, handle information requests, and coordinate office communications. You will prepare important documents, maintain records, and facilitate meetings while upholding the highest standards of confidentiality and professionalism.

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping
  
• Prepare invoices, reports, memos, letters, financial statements, and other business documents
  
• File and retrieve corporate documents, records, and reports
  
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
  
• Prepare agendas and make arrangements for committee, board, and other meetings
  

• Strong verbal and written communication skills
  
• Excellent multi-tasking and customer service abilities
  
• Ability to work independently and manage time effectively
  
• Highly organized with the ability to maintain confidentiality
  
• Basic mentoring skills to provide support and constructive performance feedback
  
• Proficiency with Microsoft Word, Excel, and PowerPoint
  

• High school diploma or GED required
  
• 5 to 7 years of administrative experience required
  
• Previous experience working with executives highly preferred
  

STS Technical Services is a Top 100 Staffing Firm that partners with some of the largest names in aerospace, manufacturing, defense, and industrial operations. We connect skilled professionals with career opportunities that match their experience and career goals.

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