Business Operations Associate II - Missouri Institute for Defense and Energy

Missouri Defense and Energy Institute (MIDE) in the Office of Strategic Initiatives (OSIN) at the University of Missouri-Kansas City (UMKC).

The department of MIDE is looking for a Business Operations Associate II to assist with fiscal and administrative duties in a research environment.

Duties and Responsibilities:

• Support grants and contracts under MIDE
• Manage and track budgets for these awards
• Send bi-weekly updates on awards for reporting
• Set up budgets for any new awards, or additional funding / modifications to current award
• Submit requisitions as needed for major purchases (over $5,000)
• Review and approve expense reports
• Review and approve travel requests
• Process any journal entries as needed on these awards
• Submit consulting / speaker agreements as needed
• Scholarship / tuition submissions and tracking
• Work with sponsored projects team of as needed to support awards from start to closing, and help with any reporting, invoicing tracking, and close out
• Assist in developing new budgets as needed/requested for proposals
• Assist with any subaward requests to outside organizations/companies
• Work with HR and partnering units to submit summer salaries for PIs
• Effort Verification Oversight (through ORI)
• Capital equipment management support
• Back up to BSS II / MIDE admin on purchases under $5,000
• Collaborate as needed with HR on hiring needs
• Other duties as assigned.

This position is 100% grant funded.

A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Ability to acquire and maintain a security clearance is required.

• Demonstrated professional experience with accounting responsibilities
• Demonstrated professional experience with monthly financial reporting, journal entries, requisition/PO entry, preparing contracts/subcontracts
• Demonstrated experience with Peoplesoft, Banner, SIS Financials, and Excel
• Demonstrated experience with pre-award and post-award support, budget development and forecasting
• Demonstrated professional experience DOD Contracting and Federal Regulations

Commensurate with experience, education, and internal equity.

Apply by August 17, 2025

This position is not eligible for University benefits. Individuals in non benefit eligible positions may choose to participate in the Tax Deferred Annuity Plan (403b). For information about this plan, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.