Planning Specialist 4

Functioning under the umbrella of the Plant Operations & Maintenance and Development Division at UC Davis Health, the Plant Operations & Maintenance Department is responsible for advising and assisting UC Davis Health's leadership with the planning, oversight, and allocation of investments in future and existing capital expense and space improvements on the UC Davis Health Sacramento Campus. Plant Operations & Maintenance provides guidance and oversight of UC Davis Health's Capital Improvement Program and capital project approval process; manages and advises upon the allocation of spatial resources and capital and lease investments; provides space utilization assessments and transition planning services; and oversees real property (leased) as tenant representative for UC Davis Health.

Apply By Date 8/28/2025 by 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Required to hold a valid California driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program
• Bachelors degree in construction management, design, facilities, planning or like field or equivalent work experience.
• At least 6 years experience working in construction management, design, building/facility systems management, planning, renovation of buildings, facilities and physical plant systems in an Department of Healthcare Access and Information (HCAI (former OSHPD) acute healthcare setting.
• Strong working knowledge of spreadsheet computer software such as MS Excel.
• Skills to appropriately apply project management practices and procedures to meet the University's building program requirements and objectives.

Preferred Qualifications

• Experience working in large-scale government, public works, or a university or school environment.
• Knowledge of construction sequences and practices to prepare and/or review project schedules.
• Knowledge of project constructability and skills to anticipate problems in implementation of design.
• Ability to recommend alternate approaches to eliminate such problems.
• Oral and written communication skills with an ability to deal effectively with a broad range of individuals from construction workers to the highest levels of University's management personnel, occasionally under stressful circumstances.
• Written communication skills to prepare clear, concise and professional reports and correspondence.
• Skills to be a technical resource, advisor and consultant on building space planning, programming, funding and utilization, to senior Health System administrative officers and committees, with the responsibility for assembling and evaluating information and preparing reports with respect to building space allocation standards and utilization.
• Ability to independently perform program evaluation studies and financial feasibility analyses.
• Skill in organizing and prioritizing assignments to complete work in a timely and efficient manner, particularly when there are changes in workload or assignments due to pressures of deadline and heavy workload.
• Understanding of concepts of desirable spatial relationships for medical and support functions.
• Basic financial and accounting skills to develop and manage project budgets.
• Familiarity with Joint Commission Standards, California and industry building codes and regulations pertaining to hospitals and healthcare facilities, ADA compliance, fire codes, municipal ordinances, university regulations, policies and procedures, including UCOP policies pertaining to lease property.
• Knowledge of hospital functions and general policies and procedures
• Knowledge of current project and construction cost estimating and experience with industry standard cost estimating.
• Financial skills to prepare, monitor and manage detailed project budgets, evaluate independent cost estimates, and review and approve payment requests.
• Interpersonal skills necessary to represent the University in negotiations with construction personnel and to come to a fair agreement for both parties.
• Political acumen to work in a highly dynamic and challenging environment with changing priorities driven by a large and diverse partner and client base comprised of project managers, senior leaders, and physicians.
• Participate in Weekly EOC rounding to ensure facility is Joint Commission Ready and develop work orders or projects to correct any identified deficiencies.

Key Responsibilities

• 60% - Project Oversight
• 40% - Facility and Program Planning

Department Overview

The Plant Operations & Maintenance (PO&M) Department is a 24 hour, seven day a week operation responsible for the operation, repair and maintenance of buildings, systems, and grounds at UC Davis Health that includes 148 acres and structures that total 4 million Gross Maintained Square Footage (GMSF). Plant Operations & Maintenance is one of the largest operations, maintenance and support providers to hospital, clinical, administrative, research, SOM and SON departments throughout the UC Davis Health. UC Davis Health is one of several UC campuses that have their own cogeneration, central power plants. Cogeneration (Combined Heat and Power or CHP) is the simultaneous production of electricity and heat, both of which are used throughout the Medical Center Campus and is supported by Plant Operations & Maintenance 24x7x36

Department Specific Job Scope

Working under the general direction of the Construction Manager of Plant Operations & Maintenance, this position provides project management and technical oversight of major and minor capital improvement projects for owned and un-owned facilities within the UC Davis Health facilities portfolio. Projects have budgets in singular or in aggregate. Projects at this level typically include minor architectural impacts, may require Chancellor approval, and involve the direction of design and engineering professionals. The position reviews and coordinates with users on projects from concept through design and from construction to closeout and may manage elements of other infrastructure projects under the oversight and assistance of a higher-level project manager or supervisor.

This position would also perform planning duties such as analyzing PO&M space needs, allocations, cost, and priority; providing technical information and advice on building space needs, and utilization; acting as building space planning and programming liaison; preparing facilities surveys; space inventory management; and spatial assignments.

Finally, the position would provide support for property management operations helping to oversee offsite UC Davis Health facilities. Activities may include resolving project and maintenance work issues for specific buildings that make up a larger zone, helping to oversee property management activities and/or associated staff, or a combination of both. This may include supervising or overseeing the activities of a team of, landscapers, and building maintenance workers.

POSITION INFORMATION

• Salary or Pay Range: $7,666.67-$14,333.33
• Salary Frequency: Monthly
• Salary Grade: Grade 24
• UC Job Title: PLNG SPEC 4
• UC Job Code: 000488
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 7:00 am - 4:00 pm
• Location: Facilities Support Srvcs Bldg (HSP068)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Frequent 3 to 6 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Frequent 3 to 6 Hours
• Marked changes in humidity or temperature - Frequent 3 to 6 Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Occasional Up to 3 Hours
• Multiple Concurrent Tasks - Occasional Up to 3 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks