Accounts Payable Admin

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays

Accounts Payable

Invoice Processing and Management

• Receive and validate invoices - receive invoices from vendors and verify their accuracy against purchase orders, vendor quotes, delivery receipts, and other relevant documentation (three-way matching)
• Ensure proper approvals - route invoices through internal approval workflows to ensure adherence to company policies and budgets
• Code invoices - ensure that appropriate general ledger codes to categorize expenses correctly for financial tracking and reporting
• Enter invoices - accurately record invoice data into Syteline

Payment Processing and Reconciliation

• Schedule and execute payments - determine appropriate payment schedules and process payments through various methods such as checks, electronic transfers (ACH), or online platforms
• Reconcile accounts payable transactions - compare and reconcile accounts payable records with vendor statements and Syteline Vendor A/P posted transactions to identify and resolve discrepancies
• Manage vendor payments and relationships - ensure timely payments to vendors, resolve payment inquiries, and cultivate positive relationships with suppliers

Compliance and record keeping

• Maintain accurate vendor records - serve as a liaison to Corporate to ensure that vendor information, including contact details, payment terms, and W-9 information are up to date for tax purposes
• 1099 Reporting - responsible for ensuring accurate 1099 reporting, including collecting and verifying vendor information
• Ensure compliance with policies and regulations: ensure all accounts payable activities comply with company policies
• Maintain historical records - organize and maintain accounts payable records for audit purposes and easy retrieval
• Generate financial reports - prepare various reports on accounts payable activities and accruals

Identify and Capture Discounts

• Review and understand payment terms - examine invoices and vendor agreements to identify early payment discounts and associated terms.
• Prioritizing payments - strategically scheduling payments to take advantage of available discounts, prioritizing invoices with early payment discount terms when cash flow allows
• Leveraging Automation - utilizing accounts payable automation tools to streamline the invoice processing, automatically flagging invoices with discount opportunities and ensuring timely payments within discount windows.

Audit Processes

• Centralized Record Keeping - maintain a centralized and organized system for storing all accounts payable records making it easier for auditors to access and review information
• Prepare and provide necessary documentation - gather and organize all required documents for audit requests, including invoices, payment records, vendor contracts and internal control documentation
• Perform internal accounts payable audits as requested by General Manager, Accounting Manager and Project Managers as requested

Payroll Processing and Management

• Processing payroll - verify and enter weekly labor hours for accurate payroll and project costing in both Syteline ERP system and Dayforce (currently a manual process)
• Assist Accounting Manager with implementation and roll-out of Syteline Factory Track payroll
• Payroll reports - prepare and distribute payroll reports for management and internal use
• Payroll audits - assist with internal and external audits related to payroll processes and compliance

Other duties

• Collaborate with other departments: interact with other departments to resolve invoice issues and streamline processes
• Respond to inquiries - address inquiries from vendors and management regarding payment statuses and other accounts payable matters
• Identify and implement process improvements - actively look for ways to enhance efficiency and accuracy in the accounts payable workflow

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation's largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.