Union Payroll Manager

Who We Are...

Since our founding in 1901, Limbach's primary core value has always been: We Care.

We are committed to creating a culture of belonging for our employees, our We Care culture, and our industry as a whole.

Limbach Facility Services LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB) is an integrated building systems solutions firm whose expertise is the design, installation, management, service, and maintenance of HVAC, mechanical, electrical, plumbing and control systems.

We engineer, construct, and service the mechanical, plumbing, air conditioning, heating, building automation, electrical and control systems in both new and existing buildings and infrastructure. We work for building owners in the private, not-for-profit, and public/government sectors.

Our vision is to create value for building owners targeting opportunities for long term relationships.

Our purpose is to create great opportunities for people.

We carry out our vision and purpose through a commitment to our four core values...

• We Care
• We Act with Integrity
• We Are Innovative
• We Are Accountable

The Benefits & Perks...

• Base salary range of $90K - $140K
• Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
• HSA, FSA, and life insurance offerings.
• Maximize your professional development with our award-winning Learning & Engagement team.
• Engage in our "We Care" culture through our ERGs, brought to you by EMBRACE.
• Career pathing flexibility and mobility.

Who You Are...

As Union Payroll Manager, you will be responsible for overseeing the end-to-end processing of in-house union payrolls and ensuring accuracy, compliance, and timely reporting of wages, rate sheets, and fringe benefits under collective bargaining agreements (CBAs). This role requires deep expertise in union payroll and a proven ability to manage in-house payroll operations in a fast growing, complex, multi-union environment.

This Position...

Some examples of the work you might do includes:

• Leads a team of Regional Payroll Administrators and ensures accurate, timely, and compliant processing of weekly union payrolls in alignment with CBA requirements.
• Maintains accurate records, including, but not limited to, CBAs, union pay rates and fringe benefit rates in the ERP system and prepares and/or reviews certain general journal entries and balance sheet account reconciliations.
• Reviews fringe benefit and certified payroll submissions and ensures timely payment and reporting to various unions.
• Serves as the primary point of contact for union payroll-related inquiries, including providing guidance on unique taxable compensation situations, resolving discrepancies with union representatives, employees, or internal departments.
• Stays current with changes in union agreements, wage rates, compliance regulations and union portal login requirements.
• Collaborates with HR, Finance, and Operations teams to ensure smooth payroll operations and CBA compliance.
• Ensures compliance with relevant laws, regulatory reporting requirements, and internal control policies.
• Manages certain tasks related to the completion of internal and external financial audits, quarterly financial reviews, casualty insurance audits, and other audits as necessary.
• Assists with payroll integration and training for acquisitions.
• Offers ideas and guidance concerning the future state of the Company's payroll processing with a focus on accuracy and efficiency.

What You Need...

• Bachelor's degree in Accounting, Business, Economics, or Finance AND 5+ years of payroll-related job experience OR 10+ years of relevant, job related experience.
• Prior experience in a similar industry (construction) with union payrolls.
• Strong understanding and interpretation of CBAs and union contracts.
• Proficient in processing union rate sheets and fringe benefit reporting.
• Experience with multi-state payrolls.
• Intermediate to advanced level skill with Microsoft Office and Google Suite products.
• Ability to communicate effectively (both verbally and in writing) with diverse audiences.
• Must be detail oriented and able to handle competing priorities in a fast-paced environment.
• Previous experience in researching and interpreting payroll laws and regulations.
• Strong analytical, research, and organizational skills.
• Ability to travel up to 10% of the time.

Preferred Qualifications:

• Experience and/or working knowledge of Viewpoint Vista.
• Experience and/or working knowledge of UKG.
• Certified Payroll Professional or related advanced certification.

Conduct Standards:

• Maintains appropriate Company confidentiality at all times.
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
• Cultivates and promotes the "Hearts & Minds" safety culture.
• Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

Work Environment:

• This position operates primarily in an office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, filing cabinets, and printers.

Physical Demands:

• In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

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