Executive Administrative Assistant
Location
US-OH-Wright Patterson AFB
ID
2025-1462
| Category |
Administration
|
Position Type |
Full-Time
|
Remote |
No
|
Overview
Apogee has an exciting new opportunity for an Executive Administrative Assistant to provide Program Execution Support to the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate at Wright-Patterson Air Force Base (AFB). This is a full-time position located at Wright-Patterson Air Force Base (AFB).
Responsibilities
Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, and program and management operations
- Support Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
- Assist with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
- Establish and maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS)
- Support the development, editing, and production of reports and presentation materials for internal/external customers, consistent with Government-required formats
- Provide illustrator services supporting the development of the final style, format, and preparation of the illustrations
- Assist the directorate focal point in collecting and visually displaying materials at staff meetings
- Assist with briefings, including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
- Support the development, editing, and production of reports and presentation materials for internal/external customers, consistent with Government-required formats
- Assist in reviewing the content of the directorate's electronic workflow mailbox
- Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate's SharePoint suspense task tracking system
- Assist in managing and tracking the Directorate's Freedom of Information Act (FOIA) requests
- Plan/facilitate meetings/off-sites, develop documents, and attend specialized meetings
Qualifications
Minimum Experience:
Citizenship: Must be a US citizen
Clearance: Must possess and maintain a Secret clearance
Education: High School Diploma
Years of experience: 10 years of relevant administrative support experience, of which 5 years were supporting the DoD, including:
- Experience assisting with briefings, including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
- Experience supporting Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
- Experience assisting with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
- Proficiency in the use of Microsoft Office and Adobe Acrobat
- Possess excellent verbal and written communication skills
Preferred Experience:
Education and Experience:
- Bachelor's degree and at least 5 years of relevant experience, including at least 3 years supporting the DoD
- Experience providing support utilizing the Air Force Task Management Tool (TMT)
Additional Information
Location: Wright-Patterson, AFB, OH
On-site/Hybrid/Remote: On-site
Travel: None |
Apogee Engineering
Aug 27, 2025