Temporary HR Coordinator

Who We Are

At Lindt, we are a global fast-growing consumer goods company, enchanting the world with premium chocolate. We are driven by our passion for excellence and go the extra mile ensuring that every Lindt experience is nothing short of exceptional. Our collective efforts are geared towards making a positive impact, not only in the world of premium chocolate but also in the lives of our employees, customers, and communities. Our company embraces a culture defined by the core values of Excellence, Innovation, Entrepreneurship, Responsibility, and Collaboration, fostering a dynamic and collaborative environment where these principles drive our success.

Position Purpose:

The Temporary HR Coordinator serves as the front-line resource to all Lindt USA employees on a variety of Human Resources topics and is responsible for assisting with various projects, events, and coordination needs. This role also provides broad administrative support to the HR department.

This is a hybrid role that requires three days per week in our Stratham, NH corporate office.

Essential Job Functions & Responsibilities:

HR Administrative Support

• Directs employees to the appropriate HRBP or HR Manager to address HR related questions and/or follow up to ensure employee concerns have been addressed.
• Performs monthly updates to Company Org Charts utilizing Visio to provide an accurate visual map of departmental reporting structures.
• Coordinates portions of the employee onboarding and offboarding process including, ordering company swag, facilitating exit interview process and obtaining company equipment, submitting IT tickets, term tickets, and other duties as required.
• Assists the department with the reconciliation of invoices received, which includes verification, processing, validation, and vendor set up according to Finance Department standards.
• Responsible for ensuring up to date information and fresh, interesting content is consistently uploaded and managed on the Choconet Intranet site to engage employees; Assists & maintains the HR department calendar and Company activities/events using the Choconet intranet and Teams system.
• Provides administrative and project support to members of the Human Resources team; Responsible for supporting, and/or coordinating and promoting company employee discount programs, and wellness programs.
• Responsible for the employee gift basket and flower arrangements programs (Get Well, Sympathy, Congratulations, etc.); Ensures timely order placement, delivery and tracks costs.
• Responsible for preparing various HR communications to employees utilizing breakroom and cafeterias digital TV signage.
• Responsible for additional ad hoc HR administrative support for the HR team for unexpected items that arise that are HR related and administrative in nature.

Compliance & Reporting

• Responsible for proper filing of personnel files, ensuring all HR paperwork is filed accurately in employee files and maintained according to DOL and other state and federal regulations.
• Ensure State, Federal, and OSHA postings on bulletin boards located throughout the Stratham Facility, remote field offices, and Retail stores (through G-Neil Poster-Guard site) are up to date and posted.

Employee Communications & Engagement

• Plan, execute and support company-sponsored events, employee activities, and recognition events. Partnering closely with HRBPs and leaders as needed to ensure successful participation and communication as well as set up etc.
• Responsible for preparing and sending various HR communication to employees utilizing the platform that is most appropriate for the audience (e.g.: "This week at Lindt" via Poppulo, breakroom TVs and/or Choconet platforms) to provide clear and timely information to all employees.
• Owns the company-wide engagement calendar including distribution.