HR Onboarding Specialist

Allied Universal, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. We offer comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, a retirement plan, employee assistance programs, company discounts, perks, and more.

Join Allied Universal as an Onboarding Specialist - Setting the Stage for Success

Are you passionate about creating a welcoming and professional first impression? Allied Universal, North America's leading security and facility services company, is seeking a dedicated Onboarding Specialist to join our Downtown Chicago team. In this pivotal role, you will be the primary proctor of New Employee Orientation (NEO), guiding new security professionals through their very first step with Allied Universal.

This is more than just orientation-it's the start of a career journey. As the Onboarding Specialist, you will set the tone for our Security Professional Onboarding and Development program, ensuring each new hire feels confident, informed, and prepared for success.

Located in the heart of Chicago, IL (60601), this full-time, in-office position offers a chance to make a lasting impact while being part of a company committed to growth, innovation, and service excellence.

Compensation: $23.49/hour

Benefits You'll Enjoy:

Medical, dental, vision, basic life, AD&D, and disability insurance

• Enrollment in our company's 401(k) plan (subject to eligibility)

• Eight paid holidays annually, plus five sick days and four personal days

• Vacation time accrued at a rate of 3.08 hours biweekly

Who We're Looking For:

We're seeking a professional who thrives on building connections and setting others up for success. The ideal candidate will bring:

• Strong communication and presentation skills to engage new hires with confidence

• Excellent organizational skills and attention to detail

• A welcoming, professional demeanor that reflects Allied Universal's values

• The ability to manage orientation sessions smoothly and adapt in a fast-paced environment

• A passion for supporting employee growth and development from day one

RESPONSIBILITIES:

• Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
• Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
• Complete employer section of Form I-9 documents
• Update iCIMS - ensure all required iForms are complete
• Advance new hire in WinTeam (WT)
• Update required fields in WT
• Enter compliance codes
• Enter direct deposit
• Ensure orientation is completed by new hire (3 lessons and final exam)
• Enter rehires into WT; update employee information in WT

QUALIFICATIONS:

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company's 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.