Human Resources Generalist

Claremont, CA

Job Posting Title:

Job Description:

PRIMARY PURPOSE/GENERAL DESCRIPTION:

Reporting to the Assistant Director of HR, the Human Resources Generalist serves as a key partner in supporting staff and faculty across a broad range of human resources functions with a primary focus on recruiting support. The HR Generalist collaborates with managers to manage the full-cycle recruitment process, including job postings, applicant tracking, candidate sourcing & outreach, recruitment metrics, and onboarding processes. This role also supports the Office of Human Resources in general HR operations including, but not limited to, employee relations, compensation, benefits, training & development, and more.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.

Recruiting

• Manage the full cycle recruiting process, including candidate screening, scheduling interviews, completing reference checks, making offers, coordinating background checks, initiating onboarding, and relationship management with candidates and hiring managers.
• Identify, source, and attract top talent utilizing creative sourcing techniques for both active and passive candidates.
• Manage the applicant tracking system (Workday), in coordination with the Associate Director of HR, Workday Analyst, and Assistant Director of HR, and suggests improvements or better processes to the software.
• Consult with legal counsel regarding legal matters, including job classifications, exemption status, candidate applications, background checks, etc.
• In coordination with hiring managers, prepares all job descriptions and postings.
• Research recruiting trends for attracting diverse talent and leverage data to provide data analytics that measure the effectiveness and ROI of associated efforts, including cost per hire, time to fill, diverse candidate pools, etc. Independently verifies data if necessary.
• In partnership with Marketing and Communications, establishes recruiting materials to attract talent, including use of social media.
• Utilize advanced technology resources to support recruiting, e.g. LinkedIn Recruiting, Predictive Index.
• Extend offers of employment for candidates on behalf of the College.
• Partner with the Business Affairs office regarding budgets for positions.
• Use interpersonal skills and makes sound judgments when working with candidates regarding the recruiting process.
• Assist hiring managers throughout recruiting process including preparing interview questions, formation of committees, and recruiting best practices.
• Update and maintain HR recruiting webpage.
• Work with HR and consortium colleagues to provide up-to-date benefits and compensation information to candidates.
• Active and regular communication with HR team members to relay information affecting other operations, including employee relations, training & development, compensation, etc.

General HR Operations

• Support the Assistant Director with HR operations on various human resources matters including employee relations, training & development programs, compensation, leaves of absence, and more.
• Assist managers and employees by creating training and development plans for employees.
• Assist HR team with leaves of absence management and workers' compensation claims.
• In partnership with HR team members, develop orientation and onboarding program for all newly hired staff.
• Serve as liaison and information resource for faculty and staff, consults with General Counsel and others on problems, and determines final resolution.
• Other duties and/or projects as assigned by leadership.
• Active support for the College's Principles of Community and Institutional Values in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Ability to maintain and process confidential information.
• Willingness to learn new concepts and procedures.
• Detail oriented, case management skills, precise, highly organized, results driven and flexible.
• Demonstrated skills and experience with sourcing strategies and tools to identify top talent for specialized positions and critical hard-to-fill positions.
• Ability to use interpersonal skills, think, reason, and make sound judgments when working with employees regarding support requested.
• Ability to maintain and process confidential information.
• Ability to grasp concepts and procedures quickly.
• Detail oriented, case management skills, precise, highly organized, results driven and flexible.
• Presentation and public speaking skills.
• Strong judgment, decisiveness, critical thinking, and excellent oral and written communication skills to work effectively with employees at all levels of the organization.
• Excellent customer service and interpersonal skills.
• Cooperative team player and a strong customer-service focus in a collaborative team environment.
• Advanced skills in Microsoft Word, Excel, and PowerPoint and an understanding of information technology and database applications.
• Experience working with an HRIS preferably Workday.
• Working knowledge of employee benefits packages.

QUALIFICATION STANDARDS:

EDUCATION & EXPERIENCE:

Bachelor's degree in a related field or any combination of education, training, or experience that provides the required knowledge, skills, and ability to perform the job.

Previous experience in Human Resource management and/or experience working recruiting. Previous experience in higher education is preferred.

Spanish-speaking candidate is preferred.

LICENSES / CERTIFICATES:

Human Resources Certification (e.g. PHR, SHRM-CP) preferred.

OTHER:

HOURS & CLASSIFICATION AND STATUS:

This is a regular status, full-time, benefits-eligible, non-exempt position.

The regular hours of this position are Monday-Friday 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department.

Hourly rate range: $28.00-$32.00. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, andtraining.

SUPERVISORY RESPONSIBILITY:

None.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.