Move Project Coordinator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The Move Project Coordinator is an on-site role responsible for various processes related to move and space projects, space resets, customer satisfaction, as well as transparency and reconciliation of costs associated with all space related activities. Responsibilities for this role include, but are not limited to, planning, implementation, and delivery of space related projects across various buildings.

Space Project Activities

Project Planning

• Gather details needed for project initiation and coordinate kick-off meetings with proper teams

• Review space change requests as a team to ensure the best utilization of available space

• Review and assess feasibility for private room requests to provide users dedicated office spaces throughout the campus

• Conduct site visits with stakeholders to grasp full understanding of client request

• Populate and maintain project charters and adhere to project timelines in order to meet project deliverables

Project Execution

• Maintain, update, and distribute accurate status updates to the project schedule and provide regular reporting stakeholders on project progress

• Act as liaison between facilities teams and the vendors, communicating any change requests to stakeholders

• Prepare, maintain, and distribute communications related to recurring project requests, schedules, and progress

Move Project activities

• Create and maintain resources related to stakeholder engagements

• Maintain high touch service during move planning through move execution

• Data scrumming and reconciliation with an attention to detail to ensure accuracy of related move lists

• Schedule movers and corresponding freight access points

• On site for all vendors and customers during move

Post Move Follow Up and Close Out

• Organize and complete any post move adjustments with vendor

• Provide welcome communications with information on new location and site services

• Troubleshoot all lost or misplaced items.

• Schedule and coordinate vendor for any post move related items

• Following projects and incremental moves, update seat assignment for accurate reporting

• Provide move project close out to various stakeholders and managers

Data Management Activities

• Manage booking access requests and corresponding updates

• Process room requests and providing recommendations to stakeholders

• Coordinate space related audits with various stakeholder groups

Customer Experience Activities

• Manage all new hire onboarding information - reach out to admins/managers
• Update project matrix, fill in customer information, technical requirements
• Following projects and incremental moves, update seat assignment for accurate reporting
• Provide move project close out to various stakeholders and managers

Daily Operations

• Process work orders in accordance to KPI's

• Complete data processing for any seat assignment changes

• Organizing freight access for move vendor

• Managing furniture vendors and furniture repairs

• Implementing space related audits and providing accurate reporting

• Update project matrix, fill in customer information, technical requirements

• Communicate with client on upcoming projects and impact on business

Sound like you? To apply you need to be:

• Bachelor's degree preferably in Construction Management, Engineering, Architecture, or Business Management

• 1- 2 years experience in a fast paced high functioning environment

• Strong analytical, organizational, and presentation skills

• Proficiency in word processing, database management, and email softwares

• Detail oriented and able to multitask and prioritize tasks

• Strong analytical, organizational, and presentation skills

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.