CME Conference Coordinator

Job Summary:

The University of Colorado School of Medicine's Office of Medical Education (OME) is seeking a detail-oriented and mission-driven professional to join the Office of Continuing Medical Education (CME) team as a CME Conference Coordinator.

We are seeking a full-time Academic Services Professional (Senior to Principal Professional) to take on a vital administrative role within our Continuing Medical Education (CME) unit. This limited-term position is responsible for the planning, coordination, and delivery of accredited CME activities for physicians, ensuring compliance with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Integrity and Independence. The CME program plays a critical role in supporting physicians' ongoing professional development, licensure, certification, and clinical competence across key areas such as patient care, medical knowledge, professionalism, and systems-based practice. In addition to program management, this role also leads efforts to market and promote CME activities, including overseeing website development, content updates, and strategic outreach to enhance visibility and engagement within the School of Medicine and broader medical community.

Supervision Received: This position reports to the Continuing Medical Education Program Manager and a dotted line to the Associate Dean for Continuing Medical Education.

Supervision Exercised: No supervisor exercised.

Key Responsibilities:

CME Activities Management-

• Lead and oversee the planning, certification, and execution of CME activities, ensuring compliance with ACCME standards and alignment with institutional priorities.

• Build and manage relationships with internal and external clients, supporting contract development and renewals in coordination with the CME Associate Dean.

• Provide strategic guidance on evidence-based adult learning principles to enhance the educational impact of CME programs.

• Supervise and support staff in delivering high-quality CME experiences, including logistics, course development, evaluation, and outcome measurement.

• Manage communications and materials for CME activities, including promotional content, accreditation documentation, learning tools, and ongoing content maintenance.

CME Data Management and Accreditation Support

• Oversee CME data management systems to ensure accurate tracking of participation, attendance, and certifications in compliance with ACCME standards.

• Support accreditation processes by assisting with mid-cycle reviews, annual reports, and PARS submissions.

• Develop, distribute, and manage surveys to collect and centralize data for program evaluation and improvement.

• Maintain data integrity through accurate data entry, strong management practices, and cross-system consistency.

• Serve as a data resource, learning key databases to support reporting, analysis, and stakeholder access to relevant CME data.

CME Project Management

• Lead project management efforts for CME initiatives, including LMS implementation, by defining scope, timelines, and accountability across cross-functional teams.

• Coordinate communication and collaboration with sponsors, stakeholders, and internal teams to track progress, manage risks, and adapt to changes as needed.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business needs.

Work Location:

Remote - this role is eligible to work remotely, but the employee must be in the United States. Remote work schedules and/or remote work arrangements may be discontinued or modified at any time. Please see the campus-wide policy for additional information.

Why Join Us:

The Office of Continuing Medical Education is a strategic asset of the University of Colorado School of Medicine. The CME's mission is to enhance learners' knowledge, competence, performance, or patient outcomes through continuing medical education activities that are linked to practice and focused on health care quality gaps. We expect learners to apply new knowledge and skills to improve performance and patient outcomes in their practice settings. It is an exciting time to join the CME office, to support the ongoing growth and development of the office as a whole, optimize policies, processes and personnel, develop business relationship, expand scope of services and in light of legislative changes, which established CME requirements for physicians licensed in the state of Colorado.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Senior Professional

• A bachelor's degree in education, communication, social science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, liberal arts, finance, accounting, human services, student affairs, or a directly related field from an accredited institution.

• A minimum of two (2) years of professional/ business experience working in an administrative role providing the support, planning, and management of projects and/or events.

Principal Professional:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

• A minimum of three (3) years of professional/ business experience working in an administrative role providing the support, planning, and management of projects and/or events.

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Previous work experience in a University setting or at the Anschutz Medical Campus.

• Prior work experience with ACCME accreditation standards and managing ACCME-certified CME activities.

• Experience working with evidence-based adult learning principles that improve performance outcomes in physician learners.

Knowledge, Skills and Abilities:

• Knowledge of ACCME policies and standards.

• Project management experience

• Effective communication skills, both written and verbal.

• Familiarity with university procedures and systems (Concur, Marketplace, CVent, Sitefinity).

• Proficient in Survey Monkey, Zoom, and Microsoft Office.

• Ability to align and prioritize competing demands and embrace change.

• Able to establish and nurture productive relationships across all organizational levels.

• Can independently problem-solve using analytical and critical thinking skills.

• Have outstanding customer service and personal accountability skills.

• Exceptional organizational skills with meticulous attention to detail.

• Strong judgment and decision-making skills.

• Ability to plan, organize, implement, and coordinate financial and administrative activities.

• Ability to solve problems in a supportive and thoughtful manner, taking into consideration the various personalities and perspectives of constituents.

• Advanced proficiency in MS Office and adaptability to new software.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Lucinda Allen, Lucinda.Allen@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by (09/20/2025.). Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Senior Professional: $52,961- $ 67,367

Principal Professional: $60,905- $77,472

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.