Administrative Coordinator TTU

Lubbock

42395BR

Electrical and Computer Engineering

Position Description

Performs support and coordinative work in direct support of the administrative team of the Department of Electrical and Computer Engineering. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under supervision of the department chairperson.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• Serve as primary Procurement Card reconciler
  • Receive and upload receipts for faculty, staff, and students in Emburse Enterprise System (formerly Chrome River)
  • Reconcile expenses in accordance with TTU Procurement Card policy
    • Includes any necessary documentation (food forms, missing receipt forms, tax reimbursements, software approvals, vendor hold searches)
  • Coordinate with Business Manager for necessary funding allocations
• Serve as primary Travel Coordinator
  • Receive and process requests for travel to and from TTU for official TTU business to include:
    • ECE Chairman
    • Graduate Seminar speakers
    • Faculty candidates
    • ECE faculty, staff, and students

• Serve as first point of contact for the ECE Main Office and Department, including:
  • Answer and direct, phone calls to the main office.
  • Perform general administrative tasks to support faculty and staff.
  • Greet and direct visitors.
  • Document and sign for all incoming packages.
• Perform administrative tasks for the Chairman:
  • Primary contact for chairman's calendar for scheduling meetings and events.
  • Schedule, attend and keep minutes for all faculty meetings.

• Help in direct marketing efforts to include department newsletters, fliers and website. Some of this would be in co-ordination with other staff in the department.
• Coordinate with IAB (Industrial Advisory Board) Chairperson for biannual meetings to include:
  • conference room scheduling, on-campus parking reservation, and meetings with ECE faculty, staff, and students

• Other duties as assigned by Chairman.

Required Qualifications

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Optional Attachments

Transcript

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Annualized Pay Range

$40,500 - $52,600 - $64,800

Hourly Pay Range

$19.47 - $25.29 - $31.15

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

None

Shift

Day

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.