New

Administrative Assistant II

Mass General Brigham (Enterprise Services)
United States, Massachusetts, Boston
41 Avenue Louis Pasteur (Show on map)
Sep 23, 2025
This individual will join the Genomes2People Research Team to manage administrative issues and participate in coordination of the G2P Advisory Board. Responsibilities will include: * Request Purchase Orders and pay consultant and vendor invoices in a timely manner. * Process echeck requests for non-employee payments. * Submit reimbursements and requisitions for G2P staff. * Reconcile corporate credit card. * Interview and select student trainees. * Onboard student trainees. * Assist with the creation of a quarterly newsletter. * Distribute quarterly newsletter and other communications to our Constant Contact database of over 20,000 contacts. * Assist with preparations of agendas and slide decks for quarterly scientific advisory board meetings. * Attend quarterly scientific advisory board meetings and take meeting notes. * Submit trainee stipends. * Complete advanced authorization requests promptly. Education High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred Can this role accept experience in lieu of a degree? No Experience administrative Assistant or Secretarial Experience 2-3 years required Knowledge, Skills & Abilities Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Proficiency in MS Office. Ability to proofread and edit written documents. Ability to use phone system. Managing one's own time and the time of others. Strong verbal & written communication skills. Strong interpersonal, written and oral skills. Ability to use standard office equipment. Familiarity with medical terminology. Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.