Office Manager

Location:

At Airgas, we RESPECT, HONOR and VALUE diversity. We are invested in cultivating a dynamic and inclusive culture.

We are looking for you!

• Strong passion for fostering an environment of Diversity, Inclusion and Respect.

• Experience with developing, contributing, and supporting Airgas' commitment to a World Class Service, exceeding customer expectations and building brand loyalty.

• Looking for a candidate with Sales Support and Leadership Skills

Excellent Benefits: Airgas offers a full benefits package that includes: Medical, Dental, Vision, Life, AD&D, Short Term and Long Term Disability Insurance, Vacation, Sick, Paid Holidays, 401(k) Retirement Plan with company match, Tuition Assistance and much more! Benefits Start after 30 days of employment

Recruiter: Natasha Walker/ Natasha.walker@airgas.com / 409.926.8296

• Analyzes and organizes office operations and procedures, information management, literature and filing systems, requisition of supplies, and other clerical services.
• Order office supplies, such as paper, printed materials, literature, coffee and vending as well as office and phone equipment.
• Maximizes office productivity through proficient use of appropriate software and hardware applications.
• Create consistent communications for the entire office, including policy and procedure.
• Researches and develops resources that create timely and efficient workflow.
• Establishes uniform correspondence procedures and style practices.
• Manage the flow of inbound and outbound mail. May include mass mailing projects as required.
• Maintain office budget. Identify opportunities for cost savings. Negotiate pricing with vendors.
• Maintain and update Sales Support manual.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Responsible for researching lease agreements and maintenance of office equipment, supplies, vending and coffee machines.
• Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Handling of guest security and creating functional security procedures for the reception/front desk area.
• Ensures emergency procedures are up to date and front desk associates are trained on proper procedures for fire and severe weather drills.
• Customer Service training and development of receptionist's phone and guest service skills
• Coordinates activities of front desk support staff to assist with projects from other departments.
• Manage phone systems and switchboards. Able to route, transfer and coordinate new phone moves for the building. Additionally, handle troubleshooting and resolution for phone related issues.
• Coordination of building maintenance requests for front desk, office areas.
• Involved with coordination of key committee activities. (Sales Incentives, Holiday Party, etc.)
• Responsible for Guest service coordination for training and meetings. Responsibility would include room reservations, preparations, meals/refreshments and materials prepared
• Maintain order and overall neatness of facility.
• May be responsible for other duties assigned which could include customer service and/or sales support responsibilities.

• Four plus years of administrative experience with a high level of multitasking and organization skills needed, management/supervisory experience and computer proficiency with Microsoft Office and/or Google products, as well as SAP preferred.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED); college education preferred.

LANGUAGE SKILLS

• Ability to write reports, business correspondence, and procedure manuals. Has the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

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Benefits

We care about and support all Airgas associates. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, vacation, sick time, floating holidays, and paid holidays for full-time employees.

We provide a progressive parental leave package for our eligible Airgas parents, offering generous paid time off for the birth or placement of children.

Additionally, we offer our employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for employees' dependents, and an Airgas Scholarship Program.

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Your DIFFERENCES enhance our PERFORMANCE

At Airgas, we are committed to building a workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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About Airgas

Airgas, an Air Liquide company, is a leading U.S. supplier of industrial, medical and specialty gases, as well as hardgoods and related products; one of the largest U.S. suppliers of safety products; and a leading U.S. supplier of ammonia products and process chemicals. Through the passion and diversity of its 18,000 associates, Airgas fosters a culture of safety, customer success, sustainability and innovation. Airgas associates are empowered to share ideas, take initiative and make decisions.

Airgas is a subsidiary of Air Liquide, a world leader in gases, technologies and services for industry and healthcare. Present in 60 countries with approximately 66,500 employees, Air Liquide serves more than 4 million customers and patients.

Join us for a stimulating experience: At Airgas, you matter and so does the work you do. As a member of our team, you play an important role in the success of your team, making sure our products are created sustainably and delivered safely and efficiently. In turn, you'll find a welcoming workplace where you're valued for who you are and where you can fill your potential while growing a fulfilling career - whatever path you choose.

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Equal Employment Opportunity Information

We are an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Airgas, an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973.

Airgas does not discriminate against qualified applicants with disabilities, and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at us-accommodationrequest@airgas.com.

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