Administrative Assistant 2

*NOTE* Your application must include your first and last name as they appear on your social security card.

Do you thrive in a fast-paced environment where your organizational skills and tech-savvy mindset support public health efforts? Can you be the behind-the-scenes expert who keeps operations smooth, documents crisp, and teams connected? Ready to turn your admin skills into real impact - from emergency response to community outreach? If so, the Administrative Assistant 2 position with Disease Prevention & Response could be the perfect fit for you!

Who we are:

The Spokane Regional Health District is passionate about public health and considers it a privilege to be able to provide services to the residents of Spokane County. We are one of 34 local public health agencies serving Washington state's 39 counties. We have approximately 280 employees and serve a population of more than 550,000 in Spokane County.

What we do:

Spokane Regional Health District is organized into six divisions to best serve the diverse needs of our community: Environmental Public Health, Community Health, Treatment Services, Disease Prevention and Response, Administration, and Finance.

Why you should work with us:

Come join a team where you will have the opportunity to make a difference! The Spokane Regional Health District promotes a culture of growth, teamwork, and family. We are offering an opportunity to become part of an energetic team in a supportive work environment and have a positive impact on our community at the same time! Flexible shifts to work well with your lifestyle, great pay, and a friendly atmosphere are just a few reasons to join this amazing team!

What you can expect from us:

There are many perks to working at the Spokane Regional Health District! In addition to being able to directly improve the health and well-being of your local community, below is a brief summary of our benefits:

• 37.5-hour work week
• PTO and Holiday Pay
• Pension plan options
• 13 Paid Holidays plus 1 personal day.
• Paid Vacation (3.75 hours per month).
• Paid Sick Leave (3.75 hours per month).
• Tuition reimbursement
• Competitive medical benefits
• Career growth and development planning
• And much more...

This position provides complex administrative support for the Disease Prevention and Response (DPR) programs. This individual reports to the DPR Senior Executive Assistant.

Some Essential Functions Include:

• Meeting Support: Create agendas, attend or listen to recordings of meetings, transcribe/compose meeting minutes for various meetings (internal and/or external).
• Develop and monitor data collection tools using MS Forms, SharePoint tools, Eventbrite or other software to collect information such as event registrations, inventory information, activity logs, and special projects.
• Create, format, edit/proofread, and update documents such as fact sheets, letters, reports, newsletters, forms, provider alerts/advisories etc., for division's programs, using intermediate-advanced Word and Adobe software features.
• Prepare travel packets for DPR staff following SRHD travel policies.
  1. Obtain travel estimates; prepare pre-travel packets for approval
  2. Ensure pre-payments for registration, hotel, airfare are made.
  3. Collect final travel receipts/info from travelers; prepare final travel packets; route for approval and reimbursement..
• Support outbreak response activities that may take precedence over other assignments - data management, WDRS entries/lookups, document creation, incoming/outbound phone calls, EMR or IIS lookups, or other activities that may vary depending on size and type of outbreak.

Required Qualifications:

• High School Graduate or GED
• At least 3 years of advanced administrative support experience, including computer applications such as Office 365, spreadsheet development and management, office equipment functions such as telephone and email, database management, customer service skills, etc.

If you share our values, we want to hear from you! For more information about SRHD, visit our website at https://www.srhd.org/about-srhd