Financial Management Analyst II

Occupational Summary

This position is responsible for monitoring and executing accounting and analytical responsibilities for the Bursar's Office and University Cashiering. Responsibilities include planning, coordinating, and performing a variety of complex duties associated with tuition payment revenue, payment trends, and student accounts receivable, to ensure the accuracy and collectability of student accounts.

This position has a hybrid work schedule that includes both in-office and remote work.

Work Performed

• Monitor and reconcile the student receivables general ledger accounts daily; these accounts represent the largest University receivables. Identify, assess, and address significant negative trends associated with receivable activity. Ensure discrepancies are researched and resolved on a timely basis. Provide monthly report reconciliations to management with appropriate recommendations for resolution.
• Review payment activity - including e-check, electronic fund transfers and mail - to document, analyze, and track payment trend data. Research and recommend changes to payment methods/options and implement on an as-needed basis.
• Monitor student payment cash transfers from wire and e-check service providers to ensure cash from these payments is deposited into the University's concentration bank account on an accurate and timely basis. Assess and report significant discrepancies to management immediately.
• Review activity in all general ledger accounts assigned to the Bursar's Office daily. Activity includes e-check and wire payments. University Cashiering vault funds, short term research subject payments, and petty cash.
• Ensure supporting schedules for monthly and quarterly reconciliations are accurately completed. Identify, research, and resolve reconciling items within 60 days.
• Maintain integrity of student direct deposit authorization data in SAP - Analyze enrollment data to guarantee 100% accuracy and prevent errant direct deposits. Work with the staff in various schools and financial aid/loan offices to advance the goal of enrolling all students in direct deposit. Address and report legal compliance issues associated with direct deposits that are subsequently transferred overseas.
• Coordinate with Schools, Payroll and Financial Aid Offices to ensure compliance with IRS regulations regarding awarding institutional aid to non-resident aliens for payment of non-qualified tuition and fees.
• Determine undeliverable credit balances on student accounts, and partner with the Corporate Tax Office to ensure the escheatment process complies with state guidelines.
• Coordinate with Benefits Administration to process and award the Children's Tuition Grant benefit. Maintain contact with all qualified employees and faculty to guarantee these benefits are processed each term.
• Maintain a strong working knowledge of all Bursar's Office and University Cashiering procedures to maintain an environment of continuous improvement over related financial processes. Identify, plan, recommend and implement procedural changes that result in improved accuracy and expedited processing as well as more effective use of limited resources.
• Review and approve monthly collection agency bill and process payment of agency fees.
• Provide direction and assist accounting specialist staff member with assigned tasks. These include, but are not limited to, auditing daily cash reports and preparing related JVs, reviewing and processing student cash advance transactions, processing financial aid and similar group posts (, e-check), preparing daily general ledger interfaces in PeopleSoft and uploading to SAP.
• Research and communicate posting instructions for student/departmental payments reported in wire database.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Education/Training

Work requires a bachelor's degree in accounting, Finance, Economics, Business Administration, or a related field. CPA is desirable.

Experience

Work requires three years' experience in financial management, cost accounting or a field directly related to specialized area of assignment. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills

• Superior analytical and organizational skills and the ability to assimilate and conceptualize information.
• Strong understanding of internal controls and how they are operationalized in a cash handling environment.
• Excellent time management skills and the ability to work in a deadline driven environment.
• Initiative, motivation, and a high level of attention to detail
• Ability to work independently and in a team-oriented environment.
• Clear, tactful, and diplomatic communication manner with colleagues, students, and parents and the ability to interact seamlessly with a broad constituency.
• Excellent judgment and discretion - especially in identifying and maintaining confidential information.
• Experience in working with PeopleSoft, SAP, or similar ERP process management software.
• Strong proficiency in Excel and Access

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Duke University provides an annual base salary range for this position as USD $62,694.00 to USD $107,633.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation willbe provided by each hiring department.

Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field. CPA is desirable.

Work requires three years experience in financial management, costaccounting or a field directly related to specialized area ofassignment. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.