Executive Assistant

About Company:

Comagine Health is a national, mission-driven, nonprofit organization that has engaged in health care quality consulting and quality improvement services for more than 50 years.

We are leaders in assisting front-line providers and engaging health care partners to improve care delivery and patient outcomes.

Our talented remote workforce spans the country and plays a vital role in our success. We go beyond merely providing a remote work option; we support and embrace it. We offer opportunities to make a difference from anywhere in the U.S. and enjoy better work-life balance. An annual stipend gives you the freedom to enhance your workspace with options that suit your needs.

We believe in an environment that allows you to thrive both personally and professionally. That's why we offer benefits that include:

• Medical, dental and vision insurance
• Paid time off for vacation, illness and volunteering
• Retirement savings plan with employer contribution
• Adoption financial assistance
• Paid parental leave
• And much more!

Comagine Health actively cultivates an organizational culture that fosters well-being and prioritizes engagement, connectedness and collaboration among team members.

Each employee's unique background, perspective and abilities are fundamental to the success of our mission and organization.

Comagine Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. We are proud to be a Recovery Friendly Workplace, supporting the health and well-being of all employees.

About the Role:

The Executive Assistant provides high-level, strategic, and confidential support to executive leadership, ensuring seamless coordination of complex schedules, meetings, travel, and governance activities. Serving as a trusted partner, this role facilitates communication, manages mission-critical priorities, and safeguards the effective execution of executive responsibilities. As a primary point of contact for internal and external stakeholders, the Executive Assistant navigates sensitive and complex matters with professionalism, discretion, and confidentiality. By proactively addressing time-sensitive issues, streamlining processes, and anticipating needs, the Executive Assistant maximizes leadership effectiveness, drives organizational efficiency, and directly contributes to the sustained success of the organization.

Minimum Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• 10 years of administration assistant experience
• 5 years supporting executive staff
• Proficiency in Microsoft Office Suite, including Word and PowerPoint.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote environment while maintaining high levels of professionalism and confidentiality.
• Familiarity with advanced calendar management tools and travel booking platforms.
• Demonstrated ability to handle sensitive information with discretion.

Responsibilities:

• Manage and maintain the executive's calendar, scheduling appointments, meetings, and events with attention to priorities and deadlines.
• Coordinate detailed travel arrangements including flights, accommodations, and itineraries to ensure smooth and efficient travel experiences.
• Prepare, edit, and format PowerPoint presentations and other documents to support meetings and executive communications.
• Arrange and facilitate meetings by coordinating logistics, preparing agendas, and ensuring all necessary materials are available.
• Provide general administrative assistance such as handling correspondence, managing files, and supporting other departments as needed.

Skills:

The required skills such as calendar management and travel arrangements are essential for organizing the executive's schedule and ensuring efficient time use. Proficiency in Microsoft Office Word and PowerPoint enables the Executive Assistant to create polished documents and presentations that support executive communications and meetings. General administrative and executive administrative skills are applied daily to manage correspondence, maintain records, and coordinate logistics, ensuring smooth office operations. The ability to arrange meetings effectively involves coordinating with multiple stakeholders and preparing necessary materials, which requires strong communication and organizational skills.