Operations and Projects Analyst - 136993

• Department Overview:

Join the Residential, Retail and Supply Chain Services (RRSS) team at UC San Diego, a dynamic and innovative campus department dedicated to delivering exceptional service to the university community. As a valued RRSS team member, you will be contributing to a broad and complex organization consisting of five key units: Housing, Dining and Hospitality (HDH), Integrated Procure-to-Pay Solutions (IPPS), the UC San Diego Bookstore, Triton Print & Digital Media, and the Early Childhood Education Center (ECEC). With a focus on innovation and customer satisfaction, RRSS aims to inclusively meet the diverse needs of the UC San Diego community while fostering a sense of belonging for our students and staff. As a member of the HDH team, you will be part of a self-funded unit with over 900 staff employees, 1,000 student employees, and an annual operating budget of $250 million, providing housing and dining services to over 20,000 students, faculty, staff, and their families. At UC San Diego, we believe a job is more than just employment - it's a chance to be part of something meaningful. Along with competitive pay, we offer outstanding benefits, retirement plans, and a supportive environment that encourages both professional development and personal growth. Benefits begin on your first day!

• Position Description:

Provides high-level administrative support to the Director and Management within Facilities and Building Services (FBS) for Housing, Dining, Hospitality (HDH), and administers/coordinates a wide variety of moderately complex projects. Uses professional concepts to apply organization policies and procedures to administer various ongoing administrative and operational issues. Analyzes and resolves operational problems of moderate scope. Provide research and analysis to the Director and the FBS department on various special projects, processes, budgets, and procedures. Develops and maintains budgets for various BFS programs and projects. Maintains sensitive and confidential information in electronic and paper form. Independently takes the initiative to solve all issues and problems that arise in doing business. This includes setting priorities, providing work direction to students and administrative staff, and handling several tasks at once while maintaining professionalism and strict confidentiality standards. Will use a variety of computer applications to include, but not limited to Microsoft Suite (Word, Access, Excel, Outlook, PowerPoint, and Publisher), Kronos, Persona key/lock system, RMS software, Oracle, Maximo, and SharePoint.

• Demonstrated ability to provide daily operational management and support to the Facilities and Building Services division.

• Experience in project management including the ability to determine project goals and timelines and stakeholder needs, develop budgets, allocate resources, and ensure the project meets established budget and timeline goals.

• Ability to develop cost analysis and drafting budget proposals, with skill in monitoring expenditures for each project/task/event and having the knowledge to analyze fiscal data and develop modifications as necessary.

• Ability to make recommendations for operational and policy changes. Demonstrated ability in analyzing information, situations, practices, or procedures to define the problem or objective, identify relevant factors, formulate logical and objective conclusions, and recognize alternatives and their implications.

• Ability to use sound judgment in responding to issues and concerns.

• Solid organizational skills and ability to multi-task with demanding timeframes.

• Ability to provide work direction to administrative and student staff. This includes delegation of tasks, training, feedback, and ensuring that tasks are completed within the required timelines.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Excellent interpersonal as well as oral, and written communication skills to interact with a variety of personalities at all levels of the organization and high level contacts from all over the world. Ability to convey information clearly and concisely.

• Working knowledge of common organization-specific and other computer application programs. Demonstrated proficiency using computer software applications including but not limited to MS Office Suite, Internet Explorer, Zoom, Sharepoint, Maximo, Kronos or other timekeeping applications, and other software packages to streamline work for effectiveness and efficiency.

• Ability to use discretion and maintain confidentiality.

• Demonstrated ability to schedule, arrange, and coordinate meetings and special events, manage travel arrangements, and prepare accurate travel-related forms for submission and reimbursement.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.