Administrative Assistant

Who We Are:

SiriusXM and its brands (Pandora, SiriusXM Media, AdsWizz, Simplecast, and SiriusXM Connect) are leading a new era of audio entertainment and services by delivering the most compelling subscription and ad-supported audio entertainment experience for listeners -- in the car, at home, and anywhere on the go with connected devices. Our vision is to shape the future of audio, where everyone can be effortlessly connected to the voices, stories and music they love wherever they are.

This is the place where a diverse group of emerging talent and legends alike come to share authentic and purposeful songs, stories, sounds and insights through some of the best programming and technology in the world. Our critically-acclaimed, industry-leading audio entertainment encompasses music, sports, comedy, news, talk, live events, and podcasting. No matter their individual role, each of our employees plays a vital part in bringing SiriusXM's vision to life every day.

SiriusXM

SiriusXM is the leading audio entertainment company in North America, and the premier programmer and platform for subscription and digital advertising-supported audio products. SiriusXM's platforms collectively reach approximately 150 million listeners, the largest digital audio audience across paid and free tiers in North America, and deliver music, sports, talk, news, comedy, entertainment and podcasts. Pandora, a subsidiary of SiriusXM, is the largest ad-supported audio entertainment streaming service in the U.S. SiriusXM's subsidiaries Simplecast and AdsWizz make it a leader in podcast hosting, production, distribution, analytics and monetization. The Company's advertising sales organization, which operates as SiriusXM Media, leverages its scale, cross-platform sales organization and ad tech capabilities to deliver results for audio creators and advertisers. SiriusXM, through SiriusXM Canada Holdings, Inc., also offers satellite radio and audio entertainment in Canada. In addition to its audio entertainment businesses, SiriusXM offers connected vehicle services to automakers.

How you'll make an impact:

The Administrative Assistant will provide high-level of executive assistance and administration to several Senior Vice Presidents of Programming and their respective departments (content development and content marketing, business affairs, artist & industry relations, sports programming) for Sirius XM Radio. The candidate will directly support two Senior Vice Presidents initially and will also provide support to various managers in the department.

What you'll do:

• Manage sensitive and confidential interactions between Senior Vice President, direct reports, C-level executives as well as external partners, agents, etc.
• Screen solicited and unsolicited programming development proposals and disseminate to appropriate parties for feedback and follow up.
• Manage full cycle process around contract approvals and execution, collaborating with VP, Business Affairs.
• Act as liaison and gatekeeper for SVP, including but not limited to:
  • Handle all scheduling, allocation of time and determining which meetings are essential to attend, with whom and when.
  • Screen calls for business significance and priority.
  • Review incoming mail to determine what needs to be addressed.
  • Assist with the prioritization of the executive's daily activities and helps keep executive on track with meetings.
• Answer phones, proactively screens calls and takes messages.
• Coordinate meetings and ensures the necessary facilities and equipment are reserved.
• Coordinate and confirm all travel and transportation arrangements.
• Monitor and assist with all personal expense reports.
• Compose, proofread and edit memos, letters and e-mails.
• Perform data entry, copying, faxing, printing, binding, mail distribution and supply ordering.
• Collect, track, and process all invoices in a timely manner. Manage all payment issues directly with vendors, contractors and accounts payable department.
• Direct resources and inquiries to various department/functional heads.
• Act as a key representative of Sirius to visitors and guests; plans and arranges logistics as required.
• Perform other duties as assigned.

What you'll need:

• Bachelor's degree or equivalent experience required.
• 2+ years of Administrative experience in a corporate or broadcast setting.
• Prior experience in a media environment helpful.

• Strong organization and project management skills.
• Ability to develop productive working relationships and communicate effectively with both internal and external colleagues, customers, talent, etc.
• Meticulous attention to details and accuracy of work product.
• Excellent written and verbal communication skills.
• Ability to work independently and in a team environment.
• Ability to project professionalism over the phone; commitment to customer service principles.
• Ability to learn quickly and take initiative.
• Ability to creatively solve problems and follow through on tasks, projects, etc.
• Superior spelling, grammar, proofreading and editing skills.
• Comfortable working with confidential information and interacting with senior management, talent, artists and high-profile individuals.
• Excellent time management skills, with the ability to prioritize and multi-task in a fast-paced and constantly changing work environment.
• Must have legal right to work in the U.S.

Our goal at SiriusXM is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. SiriusXM is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws.

At SiriusXM, we carefully consider a wide range of factors when determining compensation, including your background and experience. These considerations can cause your compensation to vary. We expect the base salary for this position to be in the range of $68,000 to $89,000 and will depend on your skills, qualifications, and experience. Additionally, this role might be eligible for discretionary short-term and long-term incentives. We encourage all interested candidates to apply.

The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.