Accounting Specialist - Decatur

Job Summary:

The Accounting Specialist is responsible for accounts payable processes, including invoice, utility bill processing, check requisitions, and non-exempt employee expense reports. This position will also be responsible for clearing the AP/AR subledger entries. This role ensures the accurate and timely processing of payments, account coding, and compliance with internal policies and procedures. The Accounting Specialist assists with resolving vendor inquiries, supporting audits, and maintaining accurate payable records.

Essential Functions:

• Ensure all supporting documentation is properly scanned and attached within the ERP or third-party invoice processing system.
• Assign appropriate general ledger account coding to vendor invoices and check requisitions.
• Obtain necessary approvals for non-PO invoices via workflow within ERP/third-party systems.
• Review and match invoices with purchase orders; verify vendor details, quantities, amounts, and account coding for accuracy.
• Audit invoices and expense reports for policy compliance.
• Resolve discrepancies by working with vendors and internal departments.
• Ensure adherence to company accounting policies and internal controls.
• Research and respond to vendor inquiries related to past due or outstanding invoices.
• Match and distribute checks processed outside of third-party systems as needed.
• Respond to routine inquiries from internal departments and external vendors via email and phone.
• Generating accounts receivable reports and statements for internal use.
• Collect payment from customers and accurately record it into the ERP system.
• Assist with data collection and documentation for internal and external audits.
• Clear weekly and monthly entries coded to the accounts payable to intercompany accounts.
• Analyze and reconcile vendor statements to the company's accounts payable records to ensure accuracy.
• Maintain accurate and organized financial documentation, files, and system records.
• Perform other duties as assigned by management.

Positive, solution-oriented attitude with a commitment to accuracy and timeliness.

Job Requirements and Qualifications:

• Associate or Bachelor of Business, Accounting, Finance, or related field preferred

* Minimum three (3) years of accounts payable experience required.

* Accounts receivable experience also preferred.

* Proficient with Microsoft Office, especially intermediate to advanced Microsoft Excel skills.

* Experience with enterprise-wide accounting systems (ERP), preferably Microsoft Dynamics (Business Central) or similar.

• Excellent customer service and interpersonal skills.
• Strong written and verbal communication skills.
• Able to analyze data and apply critical thinking and problem-solving skills.
• Highly organized with strong attention to detail and ability to manage multiple tasks.
• Ability to work independently and collaboratively in a team environment.
• Positive, solution-oriented attitude with commitment to accuracy and timeliness.

Working Environment Conditions/Requirements:

• Must maintain a valid driver's license and maintain dependable transportation.
• Ability to work in an office environment or remotely, performing accounting/office functions.