New

Talent Acquisition Specialist

Vaco
$25.00 - $28.00 / hr
United States, New York, New York
Oct 08, 2025
Client: Well Known Entertainment Agency Role: Talent Acquisition Specialist Payrate: $28/hr Hybrid 3 days a week onsite Contract 3-6 month contract Location: Midtown, Manhattan (Hybrid - 3 to 4 days a week onsite) *Preferred Workday Experience Must have experience coordinating and performing preliminary screens with candidates. Overview:* A top entertainment agency is seeking a detail-oriented and resourceful Recruiting Coordinator to support its fast-paced recruiting efforts across a wide range of departments, including Talent Representation, Film, TV, Music, Digital Media, and Corporate functions. This role is critical in ensuring a smooth and engaging experience for both candidates and hiring teams. The ideal candidate brings strong organizational skills, thrives in a high-volume environment, and is passionate about the entertainment industry and talent acquisition. Key Responsibilities: Manage high-volume candidate flow and applicant tracking for various departments and entry-level roles Coordinate and schedule interviews (phone, video, and in-person) across different teams and locations Conduct initial phone screens, informational calls, and reference checks Post job descriptions and maintain accurate listings on job boards and internal platforms Serve as a primary point of contact for candidates throughout the hiring process Maintain up-to-date candidate information in the applicant tracking system (e.g., Workday) Process new hire documentation and support onboarding coordination Communicate effectively with recruiters, hiring managers, and candidates to ensure seamless interview logistics Assist in sourcing qualified candidates and maintaining talent pipelines for ongoing and future hiring needs Support the execution of recruiting events and projects, including internship and entry-level hiring initiatives Prepare recruiting reports and presentations using Excel and PowerPoint Contribute to diversity, equity, and inclusion recruiting strategies and initiatives Qualifications: 2+ years of experience in a Recruiting Coordinator, HR Assistant, or Talent Acquisition support role, preferably in entertainment, media, or a related industry Experience with applicant tracking systems (Workday a plus) Strong multitasking, time management, and organizational skills High attention to detail and ability to thrive in a deadline-driven environment Excellent written and verbal communication skills across all levels of an organization Team-oriented, proactive, and able to adapt to shifting priorities Demonstrated interest in the entertainment industry and recruitment Experience supporting DEI hiring efforts is a plus Passion for building meaningful candidate experiences and supporting career pathways in entertainment Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.