Payroll Specialist

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll for the entire organization. Payroll specialists process on-site payroll from start to finish. This includes maintaining related records, filing tax returns, voluntary deduction reports, and involuntary deductions such as levies, garnishments, and child support payments. This position involves access to confidential information and requires discretion, attention to detail, and the ability to multi-task and meet deadlines on a consistent basis.

Responsibilities of Position:

• Process and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits, and taxes to employees consistent with federal and state wage and hour laws
• Accurately maintain payroll information in a computerized payroll system
• Process legal-related payroll documents and ensure compliance with garnishments, levies, support orders, and federal, state, and local payroll tax withholding/reporting
• Review, calculate, update, and maintain employee-related information such as pay changes, retroactive adjustments, tax withholding, corrections to pay, garnishments, levies, reimbursements, fringe benefits, voluntary deductions, and other related pay items
• Maintain Time and Attendance system, including set-up of employees, various schedules, holidays, etc
• Ensure document retention for payroll and time meet legal requirements
• Ensure all employees' hours are submitted/approved and uploaded into the payroll system
• Accurately and timely prepare and file federal, state, and local payroll-related taxes and corresponding payments
• Process and distribute W-2s and complete and file year-end returns and reports
• Accurately reconcile accounts/accruals to the general ledger
• Provide support to management and employees with a variety of payroll and time management questions/situations. Research, resolve, and respond promptly and courteously to all payroll inquiries/concerns from management and employees
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
• Prepare and distribute statistical and financial payroll reports as needed
• Perform audits of employee information within the system to ensure the accuracy of records and maintain data integrity
• Develop an in-depth understanding of the Payroll Database to be able to create reports on demand
• Perform job duties in compliance with all local, state, and federal regulations and company policies
• Other duties as assigned

Supervisory Responsibility:

• This position will not manage employees

Skills & Abilities Needed for Position:

• Must possess a demonstrated knowledge of standard concepts, practices, and procedures of Payroll administration, including but not limited to the calculation of payroll and related tax filings
• Superb accuracy and attention to detail with a high degree of ethics and integrity
• Excellent verbal & written communication skills
• Must possess a professional demeanor and telephone etiquette
• Ability to deal with all levels of management and employees in a professional and efficient manner
• Exceptional time management skills with the ability to be flexible, strategically reactive, and meet deadlines
• Strong analytical skills with the ability to prioritize and multitask in a fast-paced environment
• Ability to meet and/or exceed deadlines required
• Demonstrated ability to handle highly sensitive and confidential information with professionalism and confidentiality

Experience & Knowledge Needed for Position:

• Experience in payroll processing and taxes in a high volume, fast-paced multi-state environment
• Minimum three (3) years experience in processing payroll internally
• Previous employee relations experience a plus
• Substantial knowledge of all aspects of payroll taxes and federal and state wage/labor laws
• Possess and maintain current knowledge of laws relating to wages and hours
• Bachelor's Degree in Accounting or Finance or equivalent experience required
• CPP, Certified Payroll Professional certification preferred but not required

Physical Requirements in a Regular Workday:

• Rarely lifting/carrying/pushing/pulling a max of 10 lbs
• Rarely stooping/kneeling/crouching/crawling
• Continuously sitting, occasionally standing/walking in an office environment

Additional Working Conditions/Aspects:

• Ability to work overtime, weekends, and/or holidays
• Legally eligible to work in the United States
• Valid driver's license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.