Course Scheduler

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

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https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

The Course Scheduler is responsible for managing the department's academic scheduling operations, ensuring compliance with university policies and state mandates. This role coordinates course offerings, final exams, and curriculum updates while supporting faculty and liaising with administrative units. Additional duties include overseeing publicity and event coordination, maintaining academic records, and supporting undergraduate program development. The position also contributes to website management and student engagement through surveys and departmental outreach. Strong organizational, communication, and technical skills are essential for success in this multifaceted role.

• COURSE SCHEDULER: Solicit course preferences through the use of web-based surveys (Qualtrics), submit Course Schedule Update (CSU) forms, ensure syllabi are posted to comply with HB2504, manage core curriculum, coordinate course instructor surveys, schedule final exams, maintain academic forms. Administer web-based survey (Qualtrics) to graduating students to get feedback for program improvement, and for TracDat report.
• OFFICE ADMINISTRATION: Admin for department website. Supervise GIS equipment checkout; complete office, break room and lab equipment inventory.
• PUBLICITY/EVENT COORDINATION: Generate original content for research spotlights and news items, update annual PR calendar, develop and strengthen relationships with University Public Affairs and UT publications to promote department events and activities, design posters (InDesign Adobe Illustrator, and Photoshop) Support undergraduate GRG Society and Graduate Association of Geography and the Environment student groups with events and publicity. Coordinate regular colloquium series.
• UNDERGRADUATE COORDINATOR: Collaborate with Undergraduate Curriculum Committee and for all GRG/SUS curriculum and inventory/catalog updates. Serve as liaison with advisors/staff/faculty in other academic units in setting up GRG/SUS cross-listings Collaborate with EVS and SUS Studies directors and advisor for student internship opportunities/promotion of major. Review and submit individual instruction grades to the Office of the Registrar and assist faculty with grade changes. Update FaSET.

• Bachelor's Degree
• At least 3 years of clerical experience with at least 1 year of experience at the Administrative Assistant or Administrative Associate level.
• Relevant education and experience may be substituted as appropriate.

• Four or more years of experience at the Administrative Assistant level.
• Experience working in a university setting.
• Ability to work independently.
• Proficient using Microsoft Office.
• Ability to multi-task and analyze processes and policies.
• Attention to detail and persistence in following through with tasks.
• Ability to work collaboratively with faculty and staff to complete objectives.
• Efficient and reliable when working with minimal supervision.
• Demonstrate excellent interpersonal communication skills, both oral and written, and professional demeanor.

$60,400

• Usual office environment
• Individual office

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.