Payroll Administrator

Support Services Jobs with David Evans and Associates:

Support Services is the engine that keeps DEA moving. From executive leadership to admin, HR, IT, finance, and marketing, we're the team that keeps things organized, efficient, and people-focused. We solve problems, connect teams, and make sure DEA runs like a well-oiled machine, because great work starts with great support.

Are you an organized, detail-oriented professional with a passion for payroll? David Evans and Associates, Inc. (DEA) is seeking a Payroll Administrator to join our finance team in Portland, OR.

In this role, you'll play a vital part in ensuring payroll operations run smoothly and accurately while having the opportunity to grow in a collaborative and supportive environment. If you thrive in a process-oriented setting and enjoy working with data, this could be the perfect opportunity for you.

As a Payroll Administrator, you will manage payroll data entry and employee communication, while partnering closely with HR and other cross-functional teams to support seamless payroll processes. You will also prepare reports, assist with manual checks, and ensure compliance with federal and state regulations.

• Enter payroll data and perform administrative tasks to support payroll operations.
• Respond to employee inquiries in the payroll email inbox and communicate payroll-related information effectively.
• Log payroll processing items and ensure timely and accurate payroll processing.
• Coordinate with HR and other departments to ensure smooth payroll functions, serving as a key partner between HR and ADP.
• Prepare and run reports from ADP, ensuring data integrity and timely distribution.
• Process manual checks as needed, ensuring accuracy and compliance.
• Assist with wage garnishments, federal and state withholdings, and other payroll-related regulations.
• Ensure all payroll processes are completed in an accurate and timely manner.
• Demonstrate a willingness to learn and grow in your payroll expertise.
• Manage time effectively to meet strict deadlines with accuracy and composure under pressure.
• Demonstrate initiative by identifying process improvements and creative solutions to challenges.
• Exhibit accountability in all payroll activities and uphold trust by maintaining strict confidentiality.

• 3+ years of dedicated payroll experience
• Previous experience with ADP payroll systems
• Intermediate Excel skills (ability to read and correct formulas, work with extensive Excel workbooks)
• Strong communication and collaboration skills, with a process-oriented mindset
• General knowledge of federal and state payroll regulations, including wage garnishments and withholdings

• Previous experience with payroll as a primary responsibility
• Certified Payroll Professional (CPP) designation
• Experience handling multi-state payroll
• Education: Degree in a related field or equivalent professional experience.
• Work Location: This role follows a hybrid work schedule with 3 days in the office at our Portland, OR location.

We foster an environment where talented professionals have the freedom and support to do their most meaningful work. Our values and company culture form the foundation of our success, creating a positive and collaborative work environment. These guiding principles are vital to our continued achievements and unwavering commitment to improving the world around us.

As a member of our team, you will have the opportunity to cultivate and develop your skills and work alongside talented colleagues who are committed to improving the quality of life while demonstrating stewardship of the built and natural environments.

• Comprehensive health coverage: Medical, Dental, Vision, Disability, and Life Insurance
• Financial wellness: Health Savings Account (HSA) and Lifestyle Spending Account with employer contributions
• Professional development: Support for continuing education and training opportunities.
• Work-life balance: Paid Time Off (PTO) and Holiday Pay
• Work Schedule: Flexible 9/80 schedule-every other Friday off!
• Retirement: 401k plan
• Wellbeing focus: Holistic Wellbeing Program centered on physical, emotional, financial, career, and community health
• Growth opportunities: Access to mentorship, professional support, and pathways for career advancement
• Potential salary range: $29.00/hr. - $39.00/hr.

* The posted salary range represents the typical range for this position and is provided in accordance with applicable state and local transparency laws. Actual compensation will be commensurate with experience, qualifications, and geographic location.

If you are a recruiter, search agency, or otherwise wish to refer a candidate to DEA, you will not be compensated in any way for your referral of a candidate to DEA without an active and signed written agreement in place in advance with DEA Human Resources. Any resume submitted to any DEA employee by an external recruiter without a written agreement in place at the time of submission will be considered the property of DEA and DEA will not be liable for the payment of a placement fee. If you would like to notify DEA of your interest in initiating a written agreement for services, please e-mail careers@deainc.com.

Potential office locations include: Portland, OR.