Administrative Assistant - Staffing

Circet USA is the leading provider of Network Services in North America, and we're looking for talented professionals to join our team. We specialize in engineering and construction services delivering comprehensive solutions across Inside Plant, Outside Plant, and Wireless networks to meet the evolving infrastructure needs of our customers.

With nearly 50 years of industry experience, we work with major telecom service providers, MSOs, cloud service providers, and utilities. At Circet USA, you'll have the opportunity to make an impact by helping to create customized solutions that address our clients' unique challenges. If you're passionate about innovation and thrive in a dynamic environment, we'd love to hear from you.

Circet USA's benefits package includes the following:

Medical, Dental, and Vision insurance
• Digital Health & Wellness Support
• Critical Illness, Accident, & Hospital Insurance
• Short-term & Long-term disability
• Group term & Voluntary life insurance
• Flexible Spending and Health Savings Accounts
• Paid Time Off & 401K
• Company Discount Website

We are seeking a detail-oriented and tech-savvy Administrative Assistant with a focus on document digitization to support one of our customers. The ideal candidate will be responsible for organizing, scanning, and digitally archiving physical documents in the customers database while supporting day-to-day office operations. This role is key to improving document accessibility and ensuring the secure handling of organizational records.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned:

• Collect, organize, and prepare physical documents for scanning
• Scan, name, and file documents in accordance with customer's naming conventions and retention policies
• Verify the accuracy and clarity of digitized files
• Maintain customer's file management systems
• Ensure confidentiality and data security of sensitive information
• Track and report progress on digitization project
• Provide support to other departments by retrieving archived files when needed
• Collaborate with IT or records management teams to improve scanning workflows and systems
• Perform other administrative duties as assigned

• High school diploma or equivalent; Associate degree preferred
• Previous experience in an administrative or clerical role is mandatory
• Basic knowledge of scanning equipment and document management software
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic file management
• Ability to handle confidential information
• Proactive and self-starter with good verbal and written communication skills
• Comfortable working independently and managing repetitive tasks
• Ability to sit or stand for extended periods and light lifting of documents or boxes

Circet USA is an Equal Opportunity Employer - Veteran/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.