Sr. Facilities Coordinator

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

The Facilities Operations Coordinator will begin as a Facilities Project Launch Coordinator. In this initial capacity, this person will play a key role in the launch of the R2 facilities expansion and other internal projects, working closely with the Project Manager, Facilities Operations.

After the launch, the role will transition to provide direct support to the Manager, Facilities Operations, and other internal Rivian teams. The primary responsibility of this position will be to manage the day-to-day operations of the Bloomington-Normal facilities, ensuring an excellent experience for all Rivian staff and guests.

To be considered for this position, all internal candidates must submit an updated resume highlighting their relevant skills, experiences, and accomplishments. Applications submitted without an updated resume will not be considered. Please ensure that your resume accurately reflects your qualifications for this role.

• R2 facilities launch support including purchasing and PO management, project coordination, vendor contracts, occupancy planning and cross functional Rivian design and construction support

• Implement the facilities management programs and procedures needed to keep the Rivian facility operating at its best

• Create and respond to work orders promptly while maintaining excellent customer service standards

• Engage with contractor relationships for facilities support

• Reception and guest support, mail services, office supplies and equipment maintenance, safety and security support

• Regularly conduct space walkthroughs to ensure the highest quality of space cleanliness, organization, and proactive maintenance needs to maintain the most polished facility imaginable

• Coordinate the delivery of site amenities which may include food services, transportation, and move support while acting as the site's key point of contact

• Update and maintain accurate records and official documentation for all sites

• Conduct regular space audits while ensuring moves, adds, and changes are updated, desks are cleaned and organized

• Execute the purchase of requisitions, credit card purchases, and expense reconciliations

• Champion landlord lease execution for ancillary spaces via end user feedback, issue tracking and project resolution

• Support all event requests by receiving the request, working with events team stakeholders, identifying space, managing vendors, and budget, procuring additional resources as needed

• Perform other facility management operations as identified by your manager

• • Minimum of 2-3 years of experience working in an impeccable facilities environment, property management, hospitality, or related field is preferred.

  • Manufacturing or corporate environment experience a plus

  • A positive attitude with an endless drive for improving the workplace experience

  • An eye for cleanliness and attention to detail

  • Excellent communication, organization, and problem-solving/critical thinking skills

  • Basic Google Suite abilities and proficiency in a range of information technology tools

  • Experience with programs like Figma, ACC, Bluebeam, Coupa, MaintainX, ServiceNow, SAP, SpaceIQ preferred but not required

  • Experience with lease administration

  • Willingness to "roll up your sleeves" and help with moves or other light tasks as needed

  • Friendly and warm disposition to greet cross functional partners

  • A service-oriented personality, self-motivated, confident, energetic, and flexible

  • The ability to spend extended hours walking multiple sites and travelling to other Rivian locations as needed

  • Exposure to the outdoors, dust, and high noise levels is likely

  • Strict adherence to proper safety protocol will be always expected

Salary Range/Hourly Rate for Illinois Based Applicants: $71,000 - $88,800 (actual compensation will be determined based on experience, location, and other factors permitted by law).

Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes ("Candidate Personal Data"). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian's service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.