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Program Manager

Rutgers University
life insurance, employee discount
United States, New Jersey, Newark
Nov 06, 2025
Position Details

Position Information
















Recruitment/Posting Title Program Manager
Job Category Staff & Executive - Project/Program Management/Planning
Department NJMS-Office of Research
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Manager for the Office of Research at the New Jersey Medical School.

Under the direction of the Assistant Dean for Research the primary purpose of the Program Manager's position is to provide administrative oversight, perform a variety of administrative functions, provide overall administrative support to the Assistant Dean for Research, Faculty Mentoring Program, and Director of the Faculty Studios Program. Provides oversight of fiscal and operational activities within the Office of Research. In conjunction with the Assistant Dean for Research identify new funding sources, coordinates quarterly newsletter, helps organize the internal research grants program, and is responsible for purchasing, compliance, and policy procedures for this function. Supervise activities of department program assistant, develop goals, and coordinate all assigned duties.

Among the key duties of this position are the following:

  • Oversees all administrative aspects of the annual poster session for the NJMS Summer Student Program (creates flyers/brochures, makes logistical arrangements, secures guest speakers, directs interaction with students and faculty mentors, organize poster competition and recruits judges.
  • Develop new techniques, programs priorities, goals, and streamline workflow for submission of volunteer, college intern and high school intern applications for NJMS.
  • Responsible for hiring, firing, performance reviews. Supervise activities of two direct reports, develop goals, and coordinate all assigned duties.
  • Assists with the Faculty Mentoring Program and Faculty Studios Program and administrative functions of program.
  • Help organize submissions for faculty disclosures to the Conflict of Interest Committee as well as train faculty/staff on the submission process.

FLSA Exempt
Grade 30S
Salary Details
Minimum Salary 105763.000
Mid Range Salary 133789.000
Maximum Salary 161814.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs

Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift Day
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description MPSC - Legacy UMD
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications






Minimum Education and Experience

  • Bachelor's Degree in Business Administration or related field plus four (4) years of progressively more responsible administrative experience in a government agency, university setting or large business office with responsibility for office management and presentation of reports; or a Master's Degree plus three (3) years of related experience.
  • Two (2) years of supervisory experience in an office, University or healthcare environment required.
  • Equivalent education, experience, and/or training may be substituted for the degree requirements.

Certifications/Licenses
Required Knowledge, Skills, and Abilities

  • Must have strong organizational and writing skills required.
  • Proficiency in Microsoft, Excel, Access, Desktop Publisher, PowerPoint, Contribute 5 and additional software systems to support research.

Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment

  • Physical Demands: May require some minimal lifting (examples: computers and printers).
  • Work Environment: Office and Research environment.

Special Conditions
Posting Details






Posting Number 25ST2318
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.


Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.



Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement


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