Administrative Associate

Position Description:

As an Administrative Associate in Anesthesiology you will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors.

Primary Responsibilities

• Create complex workflow charts, spreadsheets, databases, macros, and templates.
• Create reports, presentations, minutes, letters, memos, and forms.
• Manage calendars, coordinate meetings, and prepare pertinent agendas or materials for education leaders in the department.
• Provide resolution to phone inquiries and prioritizing issues and routing calls as appropriate.
• Serve as key point of contact for a variety of audiences and independently compose e-mail and other correspondence.
• Conduct research, compile data, and prepare presentations and reports for leadership review.
• Coordinate and perform status reports, project reports, and other types of information regarding special projects for education leaders.
• Monitor department budget and summarize financial reports including monitoring expenditures, preparing purchase orders, check requests, and assist in budget development.
• General anesthesia education office support for phones, fax machine, mail, computer/printer issues, pager issues, time studies, facilities requests, office supplies and orders, and office area organization.
• General meeting support, including food orders for department events
• Education event management, including room reservations, creating virtual links, and ensuring invitations are shared with residents, fellows, and/or faculty for journal clubs, class meetings, grand rounds, and other events as needed.
• Maintain records and file system to effectively manage information following regulatory guidelines.
• Other duties as assigned.

Knowledge - Skills - Abilities

• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Organization, time management, interpersonal, communication, and problem solving skills.

Preferred Schedule:



M-F Core business hours

Position Requirements:

Appropriate experience may be substituted on equivalent basis.

Minimum Required Education: Associate's degree

Minimum Required Experience: 3 years

Why MCW? (edit if necessary, example remove items for interns if not applicable)

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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