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External Relations at the University of Virginia (UVA) isseekinga highly qualified candidate to fill the role of Project Associate. The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our communitycomprisesa robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development. Position Summary The Project Associate will support the development operations for the Karsh Institute of Democracy, the Sorensen Institute, the Weldon Cooper Center, and the Center for Politics at the University of Virginia. This position provides direct support to the Chief Development Officers of these organizations and their unit leadership. The selected candidate will demonstrate high levels of organization and time management skills, navigating multiple projects on behalf of different teams and providing consistent communication on their respective progress. UVA administrative staff support strategic goals and ensure smooth university operations.
This role is responsible for providing administrative services to the Chief Development Officers at the Karsh Institute, the Sorensen Institute, the Weldon Cooper Center, and the Center for Politics. Responsibilities
Coordinate the development, production, and execution of annual giving materials, including written and digital solicitations. Serve as administrative resource to high-level donors, board members, vendors, and External Relations and unit leadership. Manage scheduling of board and committee meetings, ensuring timely communication and preparation. Oversee the production and distribution of acknowledgment letters and other donor stewardship materials. Process expenses and reimbursements for the development officers in an accurate and prompt manner using Workday. Design, develop, and maintain tracking systems, processes and reports as needed to monitor fundraising progress and develop donor outreach, invitation and solicitation lists using Tableau, IBM Cognos and Advancement CRM. Provide portfolio management and reporting support to development officers using the current CRM and the BI Portal. Prepare briefings, reports and presentation materials for Board Meetings and other high-level groups. Plan, coordinate, manage, and staff small events and meetings, ensuring seamless execution. Organizational point person for specific projects or services, as needed. Ensure accurate data entry of contact reports and giving information. Ensure the proper storage and retention of relevant documents and information. Recommend and track follow-up actions as appropriate. Analyze and interpret data to support informed decision-making in collaboration with supervisors. Deliver high-level administrative and operational support across teams, leadership, and donor constituencies. Maintain up-to-date knowledge of organizational policies and procedures, ensuring compliance in all activities.
Essential Knowledge, Skills and Abilities:
Proactively approach projects and leadership needs, anticipating specific challenges or questions, and independently seek solutions Keen attention to detail with excellent organizational, planning, and prioritization skills. Think creatively about process improvements, Competency with Microsoft Office Suite, particularly Microsoft Outlook, Word, Excel and PowerPoint. Willingness and ability to learn new systems, including, but not limited to, Canva, Salesforce CRM and Tableau. Ability to manage multiple tasks with competing deadlines, track progress, and communicate task status. Work independently to creatively solve problems within a fast-paced environment. Ability to maintain confidentiality and exercise sound judgement and discretion. Sound judgement and tact in written and verbal communications across multiple constituent groups. Participate in training, meetings, conferences, and cross-training opportunities, as applicable. Other duties as assigned.
The ideal candidatepossessesexcellent interpersonal skills, emphasizing collaboration, teamwork, and a solution-oriented mindset, with exceptional oral and written communication abilities to convey information clearly across various audiences. Theydemonstratea strong customer service orientation, ensuring client satisfaction, and are proficient in administrative procedures with a solid understanding of office operations. With exceptional organizational skills, keen attention to detail, and efficiency, they engage professionally with donors, volunteers, and stakeholders,maintainingconfidentiality and discretion with sensitive information. Their strong critical thinking skills enable effective problem-solving, and they adeptly prioritize tasks while adapting to shifting responsibilities. Minimum Qualifications
Bachelor's degree required. 2+ years of relevant experience required. Additional relevant experience may be considered in lieu of a degree. Excellent verbal and written communication skills, with the ability to convey information clearly and effectively. Proven ability to manage projects independently or as part of a team, from inception through implementation.
Preferred Qualifications
More than 3 years of relevant experience Proficient in computer applications, working knowledge of relational databases and software programs, especially Advance, Salesforce, SQL, and Tableau Ability to navigate database systems and analyze information using critical thinking and problem-solving skills Prior experience planning and executing events
Physical Demands This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. Salary Range
Position Type & Work Location
This is an exempt-level,benefitedposition. Learn more aboutUVA benefits. This is a restricted position, which is dependent on funding and is contingent upon funding availability. UVA External Relations offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and be able to work collaboratively with others using a variety of technologies and tools. Depending on the type of position and work performed or as deemed by the manager, some positions may be required to work intermittently in our shared office space located in Charlottesville, Virginia. This hybrid position can be worked remotely on occasion, although frequent in-person work in our office building, on UVA Grounds, or at event venues is required. The successful candidate will live within a reasonable driving distance of Charlottesville, Virginia.
About UVA and the Community To learn more about UVA and in the Charlottesville area, visitUVA LifeandEmbark CVA. Application Timeline Application review will beginafter November 24, 2025. Additional Requirements
How to Apply Please applyonline, by searching for requisition number R0078199. Complete an application with the following documents:
Upload all materials into the resume submissionfield. You cansubmitmultiple documents intothis onefield or combine them into one PDF.Applications without all required documents will not receive full consideration. Internal applicants:Apply through your Workday profile by searching "Find Jobs." Reference Check Process Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will berequested, with at least three responsesrequired. Contact
- Foradditionalinformation about the position, please contact Sandi Hall, Senior Associate Director for Staff Success at eym5wh@virginia.edu.
- For questions about the application process, please contactJonFreeman, HR Recruitment Specialist at jf2sw@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.
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The Rector & Visitors of the University of Virginia
$55K - $60K / year,commensuratewith education and experience.
Nov 18, 2025