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Associate Director Support Service CTR

Rutgers University
life insurance, employee discount
United States, New Jersey, New Brunswick
Nov 19, 2025
Position Details

Position Information
















Recruitment/Posting Title Associate Director Support Service CTR
Job Category Staff & Executive - Human Resources
Department UHR- Human Capital Management
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
University Human Resources ( UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Associate Director Support Service CTR for the University Human Resources ( UHR) Service Center team. Reporting to the Director of Support Service Center (R- PATH), the Associate Director provides leadership and advanced support to Tier 1 and Tier 2 agents, within the service center, addressing escalated, complex, or specialized HR and Payroll inquiries. The Associate Director serves as the second in command and is responsible for leading and managing service center day-to-day activities, in addition to continuous assessment of staff performance, training, development and process improvements. This role plays a critical part in shaping service delivery, refining case resolution pathways, enhancing team capabilities, and contributing to a responsive and reliable user experience across the university. The Associate Director also supports the Director of the HCM Cloud Support Service Center in executing strategic initiatives and aligning Tier 1 and Tier 2 operations with broader service center goals.
Among the key duties of the position are the following:

Strategic Leadership & Service Oversight

  • Leads and directly supervises tiered teams of support specialists responsible for resolving advanced HR and payroll inquiries, overseeing the daily workflow of the department.
  • Provides overall prioritization of work assignments and management of teams' resources and their activities including succession planning.
  • Serves as the initial escalation point for unresolved or sensitive issues before routing to Tier 3 teams.


Customer Support & Inquiry Resolution

  • Resolves complex HR, Payroll, and Finance inquiries including but not limited to time & labor, position management, absence management, and process workflows.
  • Delivers support via multiple channels including live agent platforms, cases, and email, ensuring efficient, courteous, and accurate service.
  • Ensures high-quality, timely resolutions and maintains documentation of case trends to reduce repeat inquiries.

Collaboration

  • Develops and refines escalation protocols, collaborating closely with all tier support teams and technical support teams.
  • Leads joint initiatives with the internal Service Center Managers to streamline processes, reduce handoffs, and improve agent efficiency.
  • Contributes to the development and maintenance of knowledge articles, job aids, and training content based on recurring issues.
  • Fosters and maintains positive relationships with UHR Colleagues, HR constituents and customer base; serves as an interface between internal/external customers and functional team members to ensure effective definition of and delivery of Service Center services and support.


Reporting & Continuous Improvement

  • Maintains awareness of plans for HR system updates, implementation and the potential impact of those plans on current and future functionality of the HR system, processes and procedures.
  • Tracks and analyzes case metrics, resolution times, and escalation patterns.
  • Identifies training needs and systemic issues that contribute to case volume and recommend improvement strategies.
  • Presents insights and recommendations to senior leadership through reports and dashboards to highlight team performance and inform operational decisions.
  • Enhances users' experience with AI-enabled tools, ensuring intuitive and efficient interactions that drive user satisfaction and productivity.
  • Reviews service center dashboards and reporting metrics to drive data-informed decision making and ensure KPIs and SLAs are met.

Additional Duties including, but not limited to the following:
  • Partner with UHR leadership, systems support teams, and data analysts to align system functionality with HR operational goals and user needs.
FLSA Exempt
Grade 08
Salary Details Minimum is $108,670
Minimum Salary 108670.000
Mid Range Salary 137547.000
Maximum Salary 166424.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs

Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through January 31, 2026. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
Union Description Administrators Confidential
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications






Minimum Education and Experience
  • Bachelor's degree preferably in business administration, human resources, or a closely related field and at least 6 years of experience in a customer service or shared services environment, preferably in HR or payroll or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities

  • Demonstrated leadership experience at a supervisory or management level with a focus in driving team performance and service outcomes.
  • Experience managing direct reports, including performance management, coaching, and workload distribution.
  • Ability to manage workflows, resolve conflicts, and support agents in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Thorough understanding of human resource principles, practices, and procedures.
  • Experience with HR Systems
  • Experienced in service center related technologies.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Strong supervisory and leadership skills.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Microsoft Office Suite or related software.

Preferred Qualifications

  • Higher Education Human Resources
  • Experience managing Academic Staff HR processes and procedures
  • Experience supporting or managing within a multi-tiered service center model.
  • Familiarity with HCM systems (e.g., Oracle) or case management platforms (e.g., ServiceNow).
  • Experience using dashboards or reports to drive service improvements.
  • Experience with AI tools or automation in service delivery.

Equipment Utilized
  • Computer/laptop, MS Outlook, PeopleSoft, Oracle HCM Cloud, ServiceNow, Microsoft Office Applications, MS Teams and Zoom.
Physical Demands and Work Environment
Special Conditions
Posting Details






Posting Number 25ST2401
Posting Open Date 11/18/2025
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Rutgers University - New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.


Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.



Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement


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