Temporary Project Coordinator - Facilities

Responsibilities:

• The Temporary Project Coordinator will organize, direct, and manage Smalls jobs and provide support for tasks associated with Sparrows Point facility to become operational on time.
• This position must be able to problem-solve and troubleshoot issues in a timely manner, work alongside Projects Team members to complete tasks on schedule, track resources utilized within a project to ensure accurate results, verify and approve invoice payments, and maintain excellent verbal and written communications with Team members and external resources.
• This position coordinates directly with the Facilities Operations Manager to complete tasks, jobs and projects utilizing internal team resources.
• Coordinates and manages Smalls jobs and assigned tasks associated with Key Strategic projects.
• Serves as point of contact for internal requestors and external vendors to gather information and answer questions related to assigned jobs and projects. Executes defined project scope.
• Coordinates directly with Facilities Operations Manager.
• Coordinates pre-submittal, kick-off, and post-mortem job meetings
• Creates schedules and deadlines for assigned jobs and projects. Oversees progress, tracks milestones and ensures timely and successful completion.
• Obtains quotations, reviews proposals, orders materials, reviews invoices, and completes punch list items.
• Provides support to the Facilities Team in project-based work, such as coordinating agendas and meetings, tracking project progress, and maintaining documentation. Completes end-of-job audits.
• Identifies and troubleshoots problems in a timely manner. Researches issues to identify options and seeks approval required for substantive changes or decision points.
• Provides proactive communication and task prioritization for the Facilities Manager.
• Oversees and/or coordinates final completion of outstanding punch list items for Smalls jobs and assigned Key Strategic Projects. Coordinates moves for final occupancy and project completion.

Position Requirements:

• A High School Diploma or GED equivalent.
• At least ten (5) years of experience in project oversight. Previous work with campus, facilities or construction required.
• Knowledge of Microsoft Word, Outlook, and Excel, required.
• Must have a customer service focus and the ability to work with cross functional teams.
• Excellent written and verbal communication skills required. Must be a critical thinker.
• Demonstrated ability to handle multiple tasks, prioritize accordingly, work under the pressure of deadlines, and successfully navigate a fast-paced environment.
• Ability and willingness to learn any programs, applications or skills required to excel in this role.
• Commitment to continuous improvement. Reliable, dependable, self-motivated, and self-managed.
• Ability to work in a team-based environment and effectively communicate with individuals at all levels.

The salary range provided is a good faith estimate representative of all experience levels. Intralox considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training and key skills. Therefore, we encourage all qualified applicants to apply regardless of their salary expectations.

Salary Range: $50,200 to $98,700