Access Manager, Breast Health - 137585

The Access Manager, Breast Health, is a key access leader responsible for ensuring an exceptional patient scheduling experience across our comprehensive breast health services. This role provides direct staff supervision, oversees daily access operations, supports staff through consistent coaching and development, and drives accountability for established workflows and protocols. This position plays a vital role in optimizing appointment scheduling and supporting faculty practices.

Working closely with Oncology Access and Breast Leadership, the Access Manager helps advance initiatives to improve access metrics and enhance the patient experience. This role collaborates directly with physicians and clinical leaders on access-related workflows and priorities. Serves as a first-line decision-making resource for staff and patient concerns.

Key Responsibilities

• Oversee daily access operations for Breast Medical Oncology and Breast Surgery, ensuring efficient scheduling of new patient consults, clinic visits, and surgical cases.
• Provide direct supervision, coaching, and performance management to access and scheduling staff.
• Partner with the call center leader to ensure continuous communication regarding clinical operations that impact call center workflow.
• Proactively manage key access metrics, including third-next-available, no-show rates, room utilization, and appointment utilization, identifying trends and recommending improvements.
• Ensure appropriate utilization of appointment slots and manage overbooks to minimize patient impact.
• Plan, assign, and direct work; onboard, orient, and train new team members; and address performance issues as they arise.
• Implement and reinforce standardized workflows, protocols, and service expectations.
• Serve as a knowledgeable resource for outpatient scheduling requirements and procedures.
• Collaborate closely with physicians and clinical teams to improve patient access pathways.
• Conduct operational and financial analysis to support process improvement initiatives and recommend changes to enhance access and efficiency.
• Maintain a compassionate and supportive team culture that prioritizes patient-centered service and operational excellence.

• Nine (9) years of related experience, education/training, OR a Bachelor's degree in related area plus five (5) years of related experience/training, including two (2+) or more years in healthcare operations or a related field, preferably in access.

• Demonstrated critical thinking and innovative problem-solving skills, with the ability to quickly analyze problems, determine the appropriate level of intervention, and develop and apply effective solutions.

• Strong customer service abilities, with a commitment to supporting both internal and external stakeholders.

• Demonstrated supervisory and organizational skills to supervise staff effectively and to manage the complex workflow and multiple priorities involved with clinic/center administration.

• Effective interpersonal, time management, written, and verbal communication skills.

• Proficiency with computer systems and scheduling applications.

• Master's degree in healthcare administration, public health, or business.

• Effective change management experience and process improvement certification (Lean Six-Sigma Certification).

• Experience in outpatient oncology or cancer service line operations, including operations, access, or surgical scheduling.

• Demonstrated success in call center management, access operations, performance improvement, capacity management, and/or resource optimization across multi-disciplinary service lines.

• Previous leadership role, which includes managing direct reports, project management, conducting performance evaluations, and creating/managing reports in Excel.

• Ability to think creatively and independently on concepts requiring advanced analytical skills.

• Advanced knowledge of administrative, budgetary, human resources, and financial principles and practices.

• Demonstrated project management experience.

• Lean Six Sigma experience.

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

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The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

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