Administrative Assistant 3

As a nationally accredited program with strong educational component in The University of New Mexico School of Medicine, the Office of the Medical Investigator (OMI) in Albuquerque investigates any death occurring in New Mexico that is sudden, violent, untimely, unexpected or where a person is found dead and the cause of death is unknown.

The OMI, which is a special program within the Department of Pathology, determines the cause and manner of death in these cases, and provides formal death certification. To learn more about the program, visit: https://hsc.unm.edu/omi/services/.

OMI is seeking two roles for Administrative Assistant III to join our team. Our ideal candidate would be a team player and strong communicator. The ideal candidate will have experience working with decedents, forensic investigations, ensuring confidentiality dignity of each case. The right person for this role will have strong work ethic, professionalism and ability to work in a high demand position within a diverse team.

OMI is a 24/7 facility. Applicants may work weekends/holidays.

Core responsibilities of this position within the Decedent Affairs department include:

• Establishes, updates and maintains unit files and records.
• Implements and maintains data management systems; conducts critical data research, handles problem resolution.
• Provide and oversee support activities within the Decedent Affairs department.
• Manage high inbound call volume and point-of-contact for next of kin, funeral homes, and law enforcement and through various communication methods; provide incoming and outgoing correspondence; maintaining and monitoring deadline calendar; and providing critical information relative to all areas in OMI.
• Provide administrative support to Decedent Affairs department and Supervisor by utilizing knowledge of department operations to plan, develop and execute department service goals; complete various tasks in the processing of decedents to and from OMI, timely process critical documentation necessary for the identification and release of decedents; perform specialized research for effective location of next of kin.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Strong team player and effective communicator
• Has experience working with decedents, forensic investigations, ensuring confidentiality dignity of each case
• Possesses a strong work ethic, professionalism and ability to work in a high demand position within a diverse team
• Call center, administrative or Business Analyst experience

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visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.