SENIOR ADMINISTRATIVE ASSISTANT

BID/JOB ANNOUNCEMENT

SENIOR ADMINISTRATIVE ASSISTANT

DEPARTMENT OF STREETS AND SANITATION

Bureau of Traffic Services

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Annual Salary: $60,720.00/year

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted from 12/18/25, until 11:59pm CDT on 1/5/26

Performs administrative and office management support functions of a complex nature for a City manager, OR supervises staff performing office, clerical and/or administrative functions, and performs related duties as required

ESSENTIAL DUTIES

* Provides and coordinates administrative support in the VIP office and Payment Center.

* Provides relief as needed in the VIP office in the scanning and processing of VIP files, paid files and the sorting, processing, and checking of mail against the Traffic Service Mail Reports and responding to VIP phone inquiries.

* Provides relief in the Payment Center as operationally needed in the release and processing of paid files for VIP vehicles and Administrative Hearings for those vehicles.

* Implements, monitors, and enforces departmental policies and procedures.

* Communicates critical matters to departmental staff and management.

* Uses a computer and related office equipment to run daily mail reports and VIP Revenue reports to check paid files to ensure VIP policies and procedures are being followed by all payment center staff.

* Uses several different computer data bases to respond to phone and in-person (in Payment Center) vehicle impoundment inquiries concerning the status of impounded vehicles, Administrative Hearings for those vehicles and policy and procedures for redeeming impounded vehicles.

* Liaison between the Law Department, VIP office and the Pound in responding and retrieving documents requested by the Law Department for VIP Administrative Hearing cases.

* Coordination with various departments and implementation of bankruptcy holds and releases of impounded vehicles as instructed by the Law Department

Additional duties may be required for this position.

Location: 740 N Sedgwick, Chicago, IL
Days: Mondays-Fridays
Hours: 9:00 AM to 5:00 PM

THIS POSITION IS IN THE CAREER SERVICE

-Three (3) years of administrative, office assistant or secretarial experience
Should the above criteria not be fulfilled, the following options are acceptable:
-A diploma or a certificate of completion form a vocational or business education program in Office Administration, plus two (2) years of administrative, office assistant or secretarial experience
-Graduation from an accredited college with an Associate's degree, plus one (1) year of administrative, office assistant or secretarial experience

SELECTION REQUIREMENTS
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at:
https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor