Executive Assistant

Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

The Executive Assistant will provide high-level administrative support to the CEO. This role also organizes and coordinates executive outreach and external relations efforts and oversees special projects.

DUTIES & SCOPE:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange executive travel and accommodations.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by CEO.
• Draft and prepare correspondence for internal announcements, executive meetings, and organizations that the CEO is involved with.
• Manage the CEO's contacts
• Manage personal residences and business investments. a.k.a. Family Office.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle executive matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Completead-hocprojects as assigned - such as personal events and/or family needs.
• Organize complex calendars and schedules, resolving any scheduling issues

QUALIFICATIONS:

• 5+ years of experience required in working in a CEO / President / C-Level assistant role.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Willingness to stay up to date with the latest administrative methods and technology.
• Excellent attention to detail

The starting base pay for this role is between USD $100,000.00 and $120,000.00 per year. The actual base is dependent upon many factors, such as: location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. The role may also be eligible for bonus and benefits. Helix Electric provides a comprehensive benefits package that includes the following:

• Medical Plans
• Dental Plans
• Vision Plan
• Life Insurance
• Disability Insurance
• Accident Insurance
• Critical Illness Insurance
• Hospital Insurance
• Pet insurance
• 401(k) Plan with Match
• Employee Discount Program through PerkSpot
• Tax Savings Accounts - FSA, HSA, DCFSA and CSA
• Tuition Reimbursement
• Scholarships

#LI-MA1