Administrative Support Assistant

Type: Full Time

Location: Atlanta, Georgia

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: Secret; or the ability to obtain

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The Administrative Support Assistant will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of region and designated personnel at the FPS HQ level to gather, record and convey information.

Duties & Responsibilities:

Administrative & Office Support

• Provide independent administrative and clerical support with minimal supervision
• Serve as a liaison for office procedures, services, and administrative inquiries
• Answer and route phone calls and emails; welcome visitors and guests
• Maintain filing systems (electronic and hard copy) and office records
• Provide backup support for the Executive Assistant as needed

Scheduling, Meetings & Coordination

• Maintain calendars for senior staff and coordinate meetings, conference calls, and events
• Prepare meeting materials, take minutes, and track follow-up action items
• Coordinate conference rooms, call lines, and meeting logistics

Data Management & Reporting

• Collect, enter, track, and maintain program data in automated systems
• Compile data for recurring reports, deliverables, and management briefings
• Perform basic data analysis and prepare draft reports and summaries
• Conduct system searches and retrieve information from multiple databases

Timekeeping, Travel & Financial Support

• Support timekeeping functions (WebTA), including validation, audits, and reporting
• Assist with travel coordination and preparation of travel authorizations and expense reports
• Track expenditures and assist with draft monthly expense reports

IT, Systems & Administrative Tools

• Coordinate IT service requests and track completion
• Utilize and support systems such as WebTA, Concur, SharePoint, and other federal platforms

Program & Mission Support

• Assist mission support staff, including finance, CORs, property, security, and human capital liaisons
• Support training coordination, instructor logistics, and material distribution
• Assist with program data collection, compliance tracking, and documentation dissemination

Additional Duties

• Perform special projects, research requests, and other administrative duties as assigned
• Other duties as assigned

Knowledge, Skills, and Abilities (KSAs):

• Ability to obtain, and maintain a Secret security clearance.
• Ability to use a personal computer and various software applications, including (but not limited to):
• Databases used to track organizational information.
• Accurate typing skills with a minimum speed of 40 words per minute.
• Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access.
• Establishment and maintenance of a comprehensive file system.
• Possess knowledge of procedures to formulate, compile, and organize documents and reports.
• Skilled in oral communication, interpersonal skills, and written communication.
• Ability to coordinate varied administrative projects simultaneously.
• Must possess problem solving skills and be able to conduct independent research.

Minimum Education and Experience:

• An AA, BS or BA degree is highly preferred
• OR in lieu of degree five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level.

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.

Special Notes: Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.