Office Assistant

Element's Chicago Materials Testing Laboratory is hiring for an Office Assistant who will be a versatile and on-site team member supporting both the front office and back-office operations. This role blends reception duties, administrative tasks, procurement, human rsources tasks, and basic finance support in a fast-paced lab that serves aerospace, nuclear, power generation, oil and gas, medical, and manufacturing clients. The ideal candidate thrives in a "jack-of-all-trades" position, keeping the lab organized, clients and visitors welcomed, and administrative, human resources, and financial processes running smoothly.

* Serve as the primary receptionist: greet visitors, manage phone lines, coordinate meetings and lobby activities
* Perform administrative and human resources support: scheduling, document management, scanning, mail handling, and office supply management
* Assist with pricing, invoicing, and billing; support collections follow-up as needed
* Manage procurement and purchasing of lab and office supplies; maintain vendor relationships and track deliveries
* Maintain records, spreadsheets, and internal databases to support lab operations and reporting
* Coordinate with lab staff and cross-functional teams to facilitate smooth workflow

* Uphold a professional and organized front-office environment in a technical lab setting

* Plan and coordinate cultural activities and team building activites within the lab

* Ability to post lab activities on social media (Example: LinkedIn)

* 2+ years of experience in administrative or office support roles, ideally in technical, laboratory, or industrial environments
* Exposure to basic finance and Human Resources tasks such as invoicing, billing, collections, or procurement
* Strong organizational, accuracy, and follow-through skills
* Professional communication and interpersonal abilities; comfortable interacting with visitors, staff, and clients
* Proficiency with Microsoft Office (Excel, Word, Outlook); ability to learn internal systems
* Reliable on-site attendance in a laboratory or technical office environment

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Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner".

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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