Senior Venue Sourcing Specialist

CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes.

We're a community of 1,400 meetings and event experts spanning 68 countries and we are continuing to grow. We are always on the lookout for talented people to join us on our journey and help us to exceed both our own expectations, and those of our clients.

Position Description

The Meeting & Events Senior Sourcing Specialist will develop and maintain relationships with suppliers and be the lead in reviewing and vetting hotel and other 3rd party contracts. Provide expertise and destination knowledge to internal stakeholders and clients in order to support the selection of and to negotiate the terms of venues as necessitated by the client's event and procurement needs. The senior sourcing specialist should have expertise with the various components of meeting planning, highly proficient in understanding complex contractual terms and negotiation tactics. Provide expert support to the client's specific program requirements.

* * Support Strategic Meetings Management and Venue Sourcing procurement clients through utilization of the Cvent tool as described by client agreement

* Conduct hotel space searches for 100% of workload through Cvent

o Responsibilities also include calling venues directly and working with CVB's based on client specifications

* Manage high-volume of requests, handling sourcing for 20-40 programs at any given time

* Complete understanding on the functionality of Cvent in order to advise and educate client users

* Negotiate best possible rates and program concessions for the component of SMM Procurement, leveraging client supplier relationships, utilizing processes and procedures outlined in the client agreements

* Be knowledgeable of the client contract process, their legal addendums, ensuring client is appropriately informed of and represented in all terms and conditions contained within

* Identifies ancillary revenue sources and/or cost savings opportunities

* Develops budget for meeting, in partnership with project lead, which includes collaborating and/or leading negotiations on all vendor contracts, independently related to a particular event, such as hotels, DMC and transportation companies

* Gives counsel and expert opinion on appropriate geographical location and venues that would best fit client/project needs

* Build and maintain strong client knowledge by attending weekly conference calls to further define; re-define process and procedure

* Works collaboratively across teams to ensure a seamless delivery to the client and conducts turnover meetings as appropriate

* Proactively escalate potential client or supplier challenges to manager/Account Director/ IR for resolution

* Stay current with supplier agreements, relationships and industry trends through attendance at weekly team meetings, supplier presentations, educational trips and industry trade shows

* Leads work-in-progress calls and keeps operations manager apprised of proposal status

* Works with operations manager to appropriately manage team work-flow to drive efficiencies and accountability

* Provide guidance and offer recommendations to team members not actively involved in SMM Procurement on a daily basis

* Fully support the larger Strategic Travel & Event Procurement team through workload sharing, and brainstorming opportunities

* Perform other duties as assigned.

#LI-Remote

CWT is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

CWT also offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email toTalentAcquisitonAmericas@mycwt.com. In your email, please include a description of the specific accommodation you are requesting and a description of the position for which you are applying.