New

Project Coordinator, Schools and Units

George Washington University

United States, D.C., Washington

Jan 13, 2026

I. JOB OVERVIEW

Job Description Summary:	University Advancement is responsible for leading the university's alumni engagement and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients, and other friends. Our goal is to advance GW's mission of excellence in education, research, scholarship, and patient care. The Project Coordinator, Schools and Units plays a critical role in ensuring the coordination, alignment, and execution of fundraising and engagement operations across seven schools and units in a fast-paced, deadline-driven environment. This position focuses on managing projects, timelines, workflows, and reporting that enable frontline fundraising teams and advancement leadership to achieve aspirational goals. The Project Coordinator reports to the Associate Vice President ( AVP), Schools and Units and provides project coordination and operational support to the Assistant Vice President, University Advancement - Columbian College of Arts and Sciences (50%), the Assistant Vice President - Elliott School of International Affairs (25%), and other school and unit-based Advancement teams (25%). The Project Coordinator provides project-based, programmatic, and operational coordination for a wide range of advancement initiatives. This role emphasizes planning, tracking, alignment, and execution rather than direct fundraising. Key responsibilities include: Coordinate and execute advancement-related projects and programs that support fundraising, stewardship, and constituent engagement goals across assigned schools and units. Develop, manage, and maintain comprehensive project timelines, calendars, and workflows to ensure initiatives, events, and engagements are executed on schedule and within defined budgets. Track, monitor, and document fundraising activity, events, donor strategies, metrics, and follow-up actions to ensure accountability and timely execution. Prepare, compile, analyze, and disseminate reports, briefings, and materials that inform leadership decision-making and fundraising strategies. Support constituent engagement activities by managing acknowledgment process, donor research coordination, advisory council logistics, and stewardship reporting. Coordinate internal and external meetings, events, and donor engagements, including agenda development, logistics, vendor and facilities coordination, contract management, and post-meeting follow-up. Provide enhanced administrative and operational support to select school-based Assistant Vice Presidents and assist with leadership coverage as needed. Act as a thought partner in program development and planning for assigned school and unit teams. Additional Duties Respond to internal and external constituent inquiries with professionalism, discretion, and a high level of customer service. Build strong working relationships across University Advancement and the broader university to promote collaboration, alignment, and effective execution. Identify and implement opportunities to strengthen processes, systems, and workflows to improve efficiency and expand internal capacity. Maintain accurate records and documentation in coordination with advancement systems and university partners. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	* At least one year of professional experience, preferably in a development or academic setting. * Demonstrated ability to independently plan, organize, and work on multiple projects simultaneously; ability to make effective timely decisions and meet deadlines in a dynamic and ever-changing environment. * Administrative experience, including scheduling and event and meeting planning. * Aptitude for developing and streamlining processes to maximize efficiencies. * Exceptional writing and editing skills. * Familiarity with standard university protocol and processes. * Ability to work with diverse groups of people from high-level donors to university leadership to faculty to students. * Capable of handling sensitive and confidential information. * Ability to work independently and as part of a team. * Strong computer skills, including Microsoft Office Suite and Google products. Experience with Advance, Luminate, and Power BI is a plus. Ability to learn new technologies and software applications promptly and efficiently.
Hiring Range	$26.17 - $34.04
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	University Advancement
Family	Finance and Business
Sub-Family	Project Management
Stream	Service and Support
Level	Level 3
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40
Work Schedule:	Monday-Friday, 8:30am-5:00pm
Will this job require the employee to work on site?	Yes
Employee Onsite Status	Hybrid
Telework:	Yes
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:	Employer will not sponsor for employment Visa status
Internal Applicants Only?	No
Posting Number:	S014003
Job Open Date:	01/13/2026
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.