Human Resources Specialist

Summary:

The Human Resources Specialist ensures a positive and compliant employee experience by managing onboarding processes, coordinating engagement events, supporting retention initiatives, and performing essential administrative Human Resources (HR) functions.

Essential Duties and Responsibilities:
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties and responsibilities include the following, other duties may be assigned:

Onboarding:

• Coordinate all aspects of onboarding, including pre and post orientation prep such as scheduling orientation sessions, preparing materials, and ensuring a smooth Day 1 experience.
• Verify completion of required documentation such as I-9, tax forms, confidentiality agreements; and maintain compliance with federal, state, and Company regulations.
• Track onboarding completion and follow up with managers to ensure onboarding checklists and compliance protocols are completed.

Employee Events & Engagement:

• Plan and execute internal engagement events such as appreciation days, milestone celebrations, and wellness initiatives.
• Support recognition programs and assist with administering recognition initiatives through the Company Rewards & Recognition Platform.

Retention Support:

• Conduct, document, and record stay interviews while maintaining confidentiality and compliance with data handling standards.
• Identify trends and themes from stay interview feedback and share insights with HR leadership.
• Support the implementation and success of retention and engagement initiatives.

Total Rewards:

• Assist the total rewards team with benefit enrollment processes.

Administrative/Compliance HR Functions:

• Maintain and update accurate and secure personnel records in accordance with Company policy and legal requirements.
• Monitor adherence to HR policies during onboarding and retention activities.
• Maintain and update job descriptions and organizational charts to reflect evolving roles and structures.
• Assist with internal and external audits and reporting for compliance purposes.
• Prepare and process HR documents such as employment offer letters, status change forms, and separation paperwork.
• Assist as needed with recruitment efforts such as application screening, interviewing, and scheduling interviews.
• Execute and manage Independent Agent onboarding and offboarding processes.
• Assist with the design and implementation of the Company's performance evaluation processes.
• Process personnel actions through the Company's HRIS.
• Assist with training program coordination and implementation.

Required Key Skills and Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Associate's Bachelor's degree in human resources or related field preferred.
• One to three years of experience in Human Resources, with exposure to onboarding, compliance, and administrative tasks.
• Knowledge of employment laws and HR best practices.
• Strong organizational, coordination, and event planning skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and HRIS systems (e.g., UKG).
• Additional skills or relevant qualifications specific to this role may be added.