Administrative Officer (Div)

Position Summary

The University of New Mexico's Human Resources Division is seeking a highly organized, service-oriented Administrative Officer to support divisional operations and provide hands-on administrative leadership within the Office of the Vice President for Human Resources.

This position plays a key role in ensuring the effective day-to-day functioning of the HR Division by supervising administrative staff, coordinating administrative and project support, and directly providing executive and operational assistance. The Administrative Officer works independently under broad direction and partners closely with HR leadership to support divisional priorities, initiatives, and engagement activities.

Key Responsibilities

The Administrative Officer provides hands-on administrative leadership for the Human Resources Division, ensuring that the Vice President's Office and divisional administrative functions operate effectively, consistently, and in alignment with established priorities.

This position is responsible for the direct supervision and daily coordination of office staff, setting clear expectations, assigning and monitoring work, and providing guidance, feedback, and support to ensure high-quality service. The Administrative Officer develops and maintains standard operating procedures, balances workloads, and addresses operational issues as they arise, while also performing direct administrative and executive support for the office.

Working independently under broad direction, the Administrative Officer coordinates administrative support for division-wide projects and initiatives. This includes organizing information, tracking timelines, preparing materials, and supporting follow-through on action items to assist HR leadership. The role requires sound judgment and discretion, as it routinely handles sensitive information and determines appropriate next steps within established policies and practices.

The Administrative Officer also leads the planning and coordination of divisional meetings, events, and engagement activities, managing logistics, materials, communications, and documentation. In addition, the position serves as a key administrative liaison, supporting divisional communications, personnel processes, records management, and coordination with campus partners to meet operational needs.

This is a working supervisory role that combines day-to-day administrative execution with responsibility for supervising staff, coordinating workflows, and supporting divisional operations under broad guidance.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Demonstrated commitment to customer service and excellent verbal and written communication skills.
• Demonstrated experience supervising administrative or support staff.
• Strong organizational skills and the ability to prioritize multiple demands in a busy environment
• Ability to work independently, exercise judgment, and manage sensitive and confidential information.
• Ability to learn and leverage technology to improve the effectiveness and efficiency of administrative operations.
• Demonstrated ability to improve administrative processes and support a service-oriented team culture.
• Experience with University of New Mexico systems and administrative processes.
• Experience supporting senior leadership.

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Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.