Vendor Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Vendor Coordinator - JLL

The Vendor Coordinator will work alongside the Vendor Manager to actively coordinate and oversee facility soft & hard services operations including building maintenance, equipment systems, and JLL subcontractor programs. This role requires constant movement throughout the facility, hands-on vendor engagement, and proactive problem-solving to keep operations running smoothly.

"A hospitality mindset is fundamental to delivering exceptional workplace experiences for our client. We seek candidates who excel in collaborative environments, communicate effectively with diverse stakeholders, manage multiple priorities simultaneously, maintain high standards of accuracy, and adapt quickly to resolve challenges."

What is the day to day?

• Move throughout the facility daily to coordinate maintenance activities for critical building systems including elevators, roll-up doors, and dock levelers-ensuring work is progressing and standards are met.

• Conduct regular site walks to identify and immediately flag unsafe conditions or behaviors, actively promoting safety culture among subcontractors, suppliers, and visitors.

• Partner with the EHS team on the ground during incidents, near misses, or investigations, providing hands-on support to resolve vendor-related safety issues.

• Be present on-site to ensure vendors meet client contract requirements and compliance standards through direct observation and engagement.

• Actively schedule and coordinate maintenance activities while physically attending to critical work alongside area managers, vendor manager, and maintenance planners to ensure timely closure.

• Monitor maintenance activities in person to verify regulatory compliance and adherence to SOPs, maintaining JLL standards across all vendor work.

• Participate as an active team member in client compliance initiatives, physically verifying that services meet contractual obligations.

• Demonstrate technical competency through hands-on involvement in site procedures and facility operations.

• Serve as a first responder in Business Continuity Planning activities and emergency situations, taking immediate action when needed.

• Build client satisfaction through visible presence and proactive facility management service delivery.

• Escort and accompany vendors throughout the facility, providing guidance and ensuring work quality standards.

Required Qualifications:

• High School Diploma/GED required.
• 1-3 years of hands-on experience in facilities management, maintenance, or related field.
• Proven ability to thrive in fast-paced environments managing work orders and inventory while staying physically active.

Preferred Qualifications:

• Associate or College Degree preferred.

• Ability to follow pre-determined SOPs and safety protocols while adapting to dynamic site conditions.

• Basic knowledge of warehouse inventory management, SAP, and Microsoft Office.

• Strong interpersonal communication skills with ability to engage face-to-face with technicians, vendors, and clients at all organizational levels.

• Excellent attention to detail with strong documentation abilities developed through active observation.

Physical Requirements:

This position requires regular walking, standing, and movement throughout the facility for extended periods, ability to escort vendors to various building locations, and responsiveness to urgent situations requiring immediate physical presence.

Location:

Onsite - West Greenwich, RI.

Work Shift:

Monday to Friday | 7-7:30am to 3-3:30pm + Flexibility to work overtime based on business needs.

Salary/ Comp:

$26,44 - $31,25 per hour + Overtime.

At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.