New

Project Specialist

First American
sick time, 401(k)
United States, California, Santa Ana
1 First American Way (Show on map)
Feb 20, 2026
Who We Are Join a team that puts its People First! Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for ten consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com. What We Do The Project Specialist is a shared resource within HR Strategy & Technology, reporting to the HR PMO Director. This role provides project, operational, analytical, and administrative support across multiple HR and technology initiatives and leaders. The ideal candidate is highly organized, comfortable working with data, confident leveraging technology (including emerging AI-enabled tools), and able to independently translate ambiguous direction into structured high-quality deliverables. HOW YOU'LL CONTRIBUTE Provide project and operational support on initiatives as assigned across the Strategy & Technology team Create and refine executive-ready presentations and project materials Coordinate meetings, complex scheduling, and follow-up to ensure priorities move forward Manipulate, analyze, and interpret data using Excel, and present findings in a clear, concise way that supports decision-making Organize documentation and convert strategic discussions into clear next steps and deliverables Assist with documentation, policy updates, and audit requests Coordinate logistics for on-site meetings, travel, and team events WHAT YOU'LL BRING Required Education, Experience, Certification/Licensure Minimum 2 years of experience in project coordination, operations, analytics, HR support, or a related corporate function Experience supporting multiple stakeholders or leaders in a fast-paced environment Demonstrated experience working with data, reports, or documentation requiring a high level of accuracy, organization, and attention to detail Proven ability to handle sensitive, confidential, or HR-related information with discretion, professionalism, and sound judgment Preferred experience and certification: Experience working within a human resources team Knowledge, SKILLS, and Abilities (KSAs) Advanced PowerPoint skills with ability to build executive-level materials from rough input Strong Excel skills including pivot tables and XLOOKUP/VLOOKUP, with ability to manipulate, analyze, and interpret data Ability to manage multiple concurrent tasks, and operate effectively with evolving or ambiguous direction Strong written communication and documentation skills Confidence experimenting with new technologies and AI-enabled tools to improve productivity Complexities & IMPACT Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors Exercises judgment to determine appropriate action Detects situations that may cause risk to the project and its completion and escalates these issues to other team members Errors may cause minor project delays and/or missed project deadlines SUPERVISION received OR EXTENDED Works under general direction Uses expertise of more senior level team members and leverages additional resources to confirm solution or explore customized applications as a solution Provides input to and achieves set objectives No responsibility for supervision of others Other JOB requirements: Physical, Travel, Driving requirements Office / Sedentary Requirements Work is performed primarily in an office environment, which requires the ability to sit for extended periods of time, ability to hear the telephone, ability to enter data on a computer. Travel or Driving Requirements % of Travel Required: 0% % of Driving Required: 0% Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act). First American intends to conduct a review of an applicant's criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements. What We Offer By choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it's the right thing to do, but also because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term. Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.