ASSOCIATE DIRECTOR PAYROLL

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

The Payroll Department is a customer-focused team responsible for oversight and processing of the University of Georgia ( UGA) payroll (approximately 25,500 W-2s generated).

Monday - Friday, 8am-5pm

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Reporting to the Director of Payroll, the Associate Payroll Director manages and supervises the daily operations of professional staff of the Payroll department. This position ensures that the staff complete all activities related to processing biweekly and monthly payrolls in a timely and accurate manner. This position assists departmental personnel with complex issues related to processing the payroll and also coordinates and conducts training sessions.

This position is responsible for high level professional accounting, reconciliation, and payroll tax functions, which includes system administration, system configuration and setup, detailed excel reporting, and coordination between UGA Finance, UGA HR, the Shared Services Center, and the University System of Georgia. Responsible for overseeing the administration process for the collection, editing, processing, and distribution of time and attendance information required by the time and labor module, and ensuring that data flows correctly into the payroll module.

This position will stay abreast of Payroll and Time/Attendance laws and regulations, and works with the Director to ensure UGA remains in compliance. Consults with academic and administrative departments concerning the importance of payroll, time, and attendance requirements, and aids in providing feedback information to them.

Knowledge of IRS regulations associated with tax reporting. Knowledge of FLSA and federal timekeeping regulations, as well as institutional timekeeping and payroll policies. Experience with spreadsheet, querying, and word processing applications.

Normal office environment

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Manages and supervises the daily operations of professional staff of the Payroll department. This position insures that the staff complete all activities related to processing biweekly and monthly payrolls in a timely and accurate manner. Additional responsibilities include handling personnel issues, such as interviewing, hiring, training, coordinating/assigning tasks, conducting annual performance evaluations, salary increases, etc.

Assisting departmental personnel with complex issues related to their payroll and time & labor responsibilities.

Performing high-level professional level accounting work to reconcile payroll accounts and analyze queries/reports to assist campus units with questions about payroll information.

Oversee the OneUSG tax withholding process to ensure correct reporting to Federal government and numerous state tax entities.

Responsible for Teachers Retirement System ( TRS), Employees Retirement System ( ERS) and Georgia Defined Contribution Plan ( GDCP) reporting and adjustments as part of the OneUSG Connect common remitter process.

Documents, tests and performs data analysis on payroll and time & labor data. Ensures pay groups and earnings codes are used appropriately for reported work time and other time reporting categories. Helps to ensure payments to employees are correct and in line with federal, state, and institutional policies.

Oversees the time administration process for the collection, editing, processing and distribution of time and attendance information required by the time and labor system.

Responsible for recommending and implementing new operational methods to improve flow, collection, editing, processing and distribution of payroll and time & labor processes.

Responsible for maintaining adequate system security and controls.

Coordinates with Payroll Director to communicate updates and system changes to the campus community.

Establishes and maintains effective working relationships between IT and UGA payroll community to maintain ongoing awareness of information needs and uses.

Works with Director on analysis of W-2 information at year end to ensure accurate reporting to OneUSG Connect. Completes W-2cs for prior year payroll corrections.