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Senior Inventory Management Specialist, Student Health and Wellness

The Rector & Visitors of the University of Virginia
$66,500
United States, Virginia, Charlottesville
1215 Lee Street (Show on map)
Mar 02, 2026
The University of Virginia's number one ranked Department of Student Health and Wellness(SHW) provides a comprehensive range of medical, mental health, well-being, and disability support services to all enrolled undergraduate and graduate students. The University of Virginia's Medical Services, a unit within the Department of Student Health and Wellness, is seeking a Senior Inventory Management Specialist. The Senior Inventory Management Specialist oversees the operational management, compliance, and strategic coordination of medical supplies, medications, and related inventory functions across Student Health &Wellness (SHW). This position ensures accurate, efficient, and compliant inventory systems that support uninterrupted clinical operations. The Senior Inventory Management Specialist supervises the Inventory Senior Assistant and serves as the primary operational lead for inventory workflows, supply chain coordination, and data-driven forecasting. This role collaborates closely with the Assistant Director of Medical Operations on budgeting, financial stewardship, and policy implementation Responsibilities: Operational Management Oversee ordering, receiving, reconciliation, and vendor coordination. Maintain accurate records using Excel, Medicat, Smartsheet, and inventory systems. Ensure proper storage, labeling, organization, and security of inventory. Monitor expiration dates, stock rotation, and discrepancies. Supply Chain Coordination & Vendor Management Serve as the operational point of contact for vendors. Track backorders and supply chain disruptions. Provide data and recommendations for procurement decisions. Compliance & Accreditation Ensure compliance with AAAHC standards for medication management. Maintain regulatory documentation and perform audits. Participate in inspections and accreditation activities. Forecasting, Data Analysis & Financial Support Analyze usage trends and forecast inventory needs. Prepare data and cost analyses to support financial planning. Systems, Documentation & Process Improvement Implement and refine inventory tracking systems. Develop and update procedures and training materials. Ensure accurate documentation for audits and internal controls. Cross-Functional Collaboration Collaborate with clinical teams and leadership to align inventory operations. Support billable inventory processes under direction of the Assistant Director. Leadership & Supervision Provide day-to-day supervision, guidance, and task delegation for the Inventory Specialist. Support performance input for annual evaluations. Ensure staff compliance with established procedures and safety practices. Other Duties Support accreditation initiatives and operations as assigned, Minimum Requirements Education: Bachelor's degree preferred or relevant work experience. Experience: Five (5) plus years in Supply Chain Operations in a large Health System required. Preferred Qualifications Supervisory experience preferred. Knowledge, Skills & Abilities Understanding of inventory management and supply chain operations. Proficiency with Excel, Smartsheet, and electronic systems. Ability to interpret data and support budget-related planning. Strong organizational, communication, and problem-solving skills. Ability to lift and move supplies. About the Position The anticipated hiring range for this position is $66,500-$88,000, commensurate with qualifications and experience. This is a full-time, 40 hours/week, benefits-eligible position with UVA benefits.The selected candidate will pass a background check and drug screen. This position will not sponsor applicants for work visas now or in the future. The role requires sitting for prolonged periods, frequently traveling; repetitive motion (computer tasks); proficient communication, auditory and visual skills; attention to detail and ability to write legibly; ability to lift/push/pull less than 20lbs. May be exposed to outdoor climate. This role includes both administrative work and physical activity including lifting and movement of medical supplies. Application Process The position is open until filled and review will begin March 15, 2026. Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA Internal Careers website and complete an application. Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. Attach the following: Cover letter Resume/CV References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process, a total of three is required. For questions about the application process, please contact Michele Jarman, Academic Recruiter. For more information about UVA and the Charlottesville community please see www.virginia.edu/life/charlottesville and https://embarkcva.com/. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.