Clinical Research Project Supervisor

The Department of Pediatrics is seeking a Clinical Research Project Supervisor to support clinical research activities within the department with a particular emphasis on neonatal-perinatal, neurological, and neurodevelopmental studies that may span single center, multidisciplinary, multidivisional, and/or multicenter research efforts that may utilize multiple UW facilities and programs to accomplish these studies. The Clinical Research Project Supervisor provides day-to-day supervision of clinical research staff and serves as a primary resource, and content expert, for investigators and study teams conducting complex clinical trials that incorporate neuroimaging, biomarkers, neurobehavioral assessments, and neurodevelopmental and psychiatric evaluations into research protocols.

This role contributes to the planning, implementation, and coordination of clinical trial activities across multiple studies and investigators, ensuring high-quality study conduct, regulatory compliance, and effective trial execution. The supervisor assigns and oversees project coordination services, supports education and training initiatives for research staff, and assists with the development of procedures that promote consistency and quality in clinical trial coordination.

In addition to supervisory responsibilities, this position partners closely with investigators to support the development of protocols, related study documents, manuscripts, and grant materials, and may maintain a portfolio of assigned studies. The position functions as a key resource for integrating specialized data collection approaches into clinical research workflows and supports teams in navigating the operational requirements of complex, multidisciplinary trials.

Additional Job Details:

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Knowledge in creating processes and procedures for conducting neurodevelopmental research.

• Expertise in performing common standardized neurobehavioral, neurodevelopmental, and psychiatric assessments in a pediatric population.

• Expertise in design, implementation, and maintenance of complex REDCap databases.

• Supports staff in developing and maintaining databases for clinical research and provides guidance on data management

• Assists investigators with preparation of scientific content and clinical research resource planning for grant and funding submissions

• Provides assistance with education and training initiatives. Assists with developing procedures for clinical trial project coordination for the unit

• Contributes to the planning, development, implementation, and management of administrative clinical trial management functions for a unit or department

• Contributes to the development of protocols, related documents, manuscripts, and Case Report Forms

• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

• Manages, assigns, and performs clinical trial project coordination services for investigators

School of Medicine and Public Health, Department of Pediatrics, Administration - Clinical Research

The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio - since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: https://www.pediatrics.wisc.edu/.

• The starting salary for the position is $80,000 annually; but is negotiable based on experience and qualifications.

• Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• SMPH Faculty /Academic Staff Benefits Flyer 2026

• Experience coordinating clinical research studies.

• Minimum two (2) years of experience in clinical research.

• Experience with research data collection and sample processing.

• Previous experience with OnCore, eBinders, Electronic Health Records (preferably EPIC), and/or REDCap.

• Minimum two (2) years of experience in conducting studies that use fetal and postnatal magnetic resonance imaging.

• Experience with basic and more complex aspects of acquiring, processing, and analyzing magnetic resonance imaging data.

Bachelor's Degree preferred; focus in biological sciences, health care, or a related field preferred.

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter

• Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Ashley Rupnow, ashley.rupnow@pediatrics.wisc.edu, 608-265-3961

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.