New

Facilities Representative - Huck Institutes of the Life Sciences

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Mar 12, 2026
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS Make an impact where Science and infrastructure meet! The Huck Institutes of the Life Sciences is seeking a detail-oriented and service-driven Facilities Representative (Professional/Intermediate Professional Level) to serve as a key liaison for facilities operations that support cutting-edge, interdisciplinary research. This role is ideal for someone who enjoys problem-solving, coordinating projects, and working collaboratively to ensure safe, efficient, and well-maintained spaces for our research community. As a Facilities Representative, you will be the primary point of contact for facilities-related needs within assigned buildings, helping to coordinate maintenance, renovations, safety initiatives, and space planning. You'll work closely with University partners such as the Office of Physical Plant (OPP), Environmental Health & Safety (EHS), and Procurement, while supporting faculty, staff, and students in a dynamic research environment. Key Responsibilities: Facilities Operations and Project Coordination: Serve as liaison with OPP for maintenance, repairs, and alterations, including monitoring work and resolving building issues Support preventive and routine maintenance planning, energy conservation efforts, and facilities renewal initiatives Assist in maintaining safe, clean and functional lab spaces including scheduling preventative maintenance with outside contractors Safety, Compliance and Inventory: Maintain awareness of and assist with regulatory and University compliance requirements Act as a contact for safety-related matters, including hazardous and infectious waste procedures as assigned Coordinate facility access and security and maintain equipment inventories and records Budget and Administrative Support: Processing payment documentation related to p-card purchases Maintain accurate project files, space data, and facilities records Collaboration and Service: Represent the unit on University-wide initiatives and committees (e.g., parking, safety) Communicate clearly with internal customers and team members to ensure timely, effective service Contribute to continuous quality improvement efforts for facilities operations Key Skills for Success: Conflict resolution and stakeholder engagement Basic project coordination Crisis and risk awareness Regulatory and safety compliance support Strong organizational skills and attention to detail Ability to follow standard procedures and manage multiple routine tasks Clear written and verbal communication skills A collaborative, customer-focused approach MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Facilities Representative - Professional, this position requires: Associate Degree No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None If filled as Facilities Representative - Intermediate Professional, this position requires: Associate Degree 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $67,300.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. 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