Financial Specialist II

This position works within our Financial Services Branch of the Sheriff's Office, and works under the general supervision of the supervisor of the Fiscal and Material Management Section. Executes the routine daily functions of the Inmate Finance Office and is located inside the Adult Detention Center (Jail). Adheres to guidelines from the Auditor of Public Accounts (APA) Sheriff's Accounting Manual and Code of Virginia. Also administers and manages the day to day functions of Inmate Finance which includes maintaining inmate bank accounts in accordance with Virginia Code and requirements. Manages the operation of commissary funds and inmate trust funds, provides oversight and management of commissary revenues, manages the operation of separate non-county accounting software, maintain fraud security system review, and handle agency accounts receivable functions.

Also serves as a subject matter expert for inmate services contracts and requests for purchases, provides guidance and support to procurement processes and formal solicitations such as the telephone contract and the commissary contract. Assists with implementation and project planning of existing and new inmate services, analysis and periodic evaluation of vendor compliance with contract terms. Records, monitors, tracks, and reconciles the monthly revenue that is due to the county for inmate expenses, such as housing costs, medical co-pay expenses, etc. Ensures funds are deposited into the county revenue account. Also serves as the database manager of inmate funds financial system. Supports audits as required, assimilating schedules, documentation and support of annual audits. Supervises two administrative assistant positions, assigns work and reviews staff daily work for accuracy and consistency, verifies postings to appropriate ledgers and subsidiary accounts. Meets with staff routinely to review performance and advise them of any concerns, develops annual performance plan. Develops disciplinary action or course correction as required.

Note: This position is on-site full-time; no telework is allowed.

• Prepares and/or analyzes financial data and makes recommendations;
• Plans, organizes and participates in the reconciliation of funds;
• Prepares long range revenue and expenditure estimates necessary to forecast economic feasibility of various projects;
• Reviews and verifies postings to appropriate ledgers and subsidiary accounts;
• Applies budget, procurement, and payment procedures in accordance with established county policies, accounting principles (GAAP and GASB), and local and state policies and procedures;
• Prepares or assist development of the agency budget and monitors budget status.

• Knowledge of generally accepted accounting principles;
• Ability to prepare, interpret and analyze financial reports and statements;
• Ability to develop and apply budget, procurement, and payment procedures in accordance with established county policies.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy or related field; plus, two years of professional-level experience in finance, business administration, budgeting, or contract management, a master's degree in a related field or CPA may substitute for 1 year of experience.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and polygraph exam to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Three to five years of full-time professional-level accounting experience.
• Knowledge in and/or experience with the creation, justification and maintaining of budgets.
• Knowledge of and/or experience with analyzing and interrupting procurement and financial policies, guidelines, and reports.
• General knowledge of and/or experience with laws, ordinances, and regulations governing municipal finances.
• Experience with and/or ability to complete budget documents in accordance with Department of Management and Budget guidelines.
• Experience analyzing sources of revenue and sources of expenses and making monthly and annual forecasts with such analysis.
• Experience managing full accounting operations (Accounts Payable, Accounts Receivable, Collections, Purchasing, and Banking).
• Supervisory experience.
• Experience with financial software analysis, data software management and financial data management.
• Experience writing financial policies and procedures.
• Understanding of and/or experience with audit processes.
• Advanced skill in using Microsoft Excel.