New

Senior Administrative Assistant - Vascular Surgery

Medical College of Wisconsin
parental leave, paid holidays, tuition reimbursement, 403(b)
United States, Wisconsin, Milwaukee
Apr 10, 2026
Summary The Administrative Assistant Sr. plays a vital role in supporting a dynamic and collaborative team that includes 12 faculty physicians, 12 advanced practice providers, and a dedicated administrative staff. This position is essential to the efficient operation of both the clinical and academic functions of the Division of Vascular and Endovascular Surgery. Under general direction, the Administrative Assistant Sr., performs a wide range of routine and advanced administrative duties that require a higher level skill, discretion, and in-depth knowledge of organizational policies and procedures. Primary Responsibilities Anticipate and initiate action regarding administrative functions while coordinating and leading projects. Compose correspondence as needed, which may contain confidential information. Use complex functions of a variety of computer applications and software packages to develop macros and templates. Proofread and format documents to ensure accuracy. Communicate clearly with patients to confirm appointments and provide visit information. Answer and triage incoming calls, addressing inquiries and escalating as necessary. Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements. Schedule patient appointments and diagnostic tests for the Vascular Surgery clinic and assist with collecting important and relevant medical information prior to patient appointments, including retrieving external medical records. Process payment requests, requisitions, and invoices. Distribute mail and organize filing systems accurately maintaining records. Knowledge - Skills - Abilities Knowledge of computers, EHR systems such as EPIC, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem-solving skills. Qualifications Appropriate experience may be substituted for education on an equivalent basis. Minimum Required Education: High School Diploma Minimum Required Experience: 5 years #LI-SN1 Physical Requirements Work requires occasionally lifting moderate weight materials, standing, or walking continuously. Work Environment Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects. Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website. MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination: The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.